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Minutes of Atworth Parish Council Meeting
held on
Wednesday 20th July 2011

Attending
Eflie Gale-Sides, Bill Cooke, Alan Bagnell, Robert Floyd, Bob Hole, John Lambert, Tom McMahon, Maureen Weston, Mark Griffiths (County Councillor) & Duncan Hames MP.

Minutes
The Minutes of the Meeting on 18th May 2011 were approved; proposed Bob Hole, seconded Maureen Weston. The Minutes of the Meeting held on 25th May 2011 were approved; proposed John Lambert, seconded Bob Hole.

Welcome
Madame Chairman welcomed Mr Hames to the Council Meeting. Mr Hames said he was delighted to be there. He provided a resume of issues he was addressing relevant to the Parish.

Matters Arising

Community Policing
Madame Chairman welcomed PC Barry Dalton. The PC reported there had been little to report since the last meeting of the Council. The training on use of speed recording devises had resulted in the first outing of the Atworth Community Speed Watch the previous evening for 1 hour at the eastern end of the village; 28 vehicles had been recorded exceeding the speed limit. The Police would follow up as appropriate. It was noted that the next meeting of the Neighbourhood Police Tasking Group would be held in Atworth Village Hall on 27th July. The Parish Clerk reported on the recent 'metro count' at the Clock Tower; 85% of all vehicles were travelling at 34.2mph or slower. Therefore, under present criteria, we were ineligible for speed recording or speed indicator devices. The Clerk had also sought and obtained confirmation that the Parish Council could not purchase and install a Speed Indicator Device (SID) without the agreement of Wiltshire Council. After further discussion it was agreed; proposed Alan Bagnell, seconded Robert Floyd that the Council take the matter back to the Area Board seeking the support of other local councils. The operation of Farm Watch was also, briefly, discussed.

Melksham Area Board The Clerk reported on the one Area Board held since the last Council meeting. The meeting focused on the needs of the older members of society. The main items of interest were: the announcement that a contract had been exchanged with Cooper Tyres and Wiltshire Council to purchase Melksham House and Grounds as the location of the new Melksham Campus.

Care of the elderly in WC residential homes is likely to become the responsibility of St Johns. The NHS is consulting on ways to improve crisis management for the elderly. WC is reviewing its decision to stop 1 hour free parking. Maureen Weston reported that Great Western Hospital would now be responsible for health care in Wiltshire; the RUH would still feature in providing care.

Accounts 11/12
The Parish Council approved; proposed Bill Cooke, seconded
Alan Bagnell, the Balance Sheet for 30th June 2011.

Copse of Pines, Mount Pleasant
Madame Chairman reported that the Area
Board would like some photos of the work done. It was agreed that David Webb be asked to do. The Clerk reported that discussions with Wiltshire Council on an option to transfer the Copse to the Parish Council had now arrived at a point where a decision was needed as to whether to proceed. It was agreed that it be discussed to a conclusion at the September meeting of the Council.

Securing the Village Green
The Council noted that the Area Board would also
like photos of the work done here. Again David Webb to be asked to do. It was agreed; proposed Bill Cooke, seconded Bob Hole, that the item be removed from the Agenda.

Bus Shelter
Madame Chairman reported that work was in hand to erect the two bus shelters. However it would be nearer October before they were placed. A letter from Mr Cottell was read out suggesting that the bus stop at the Clock Tower be moved to Chapel Rise. As the decision to place a shelter at the Clock Tower had already been made and was in hand the Council concluded that the suggestion should not be pursued. The Clerk would reply to Mr Cottell. The Council noted the continued objections from previous correspondents about the placing of a shelter at the Clock Tower.

Notice Board in the Village Hall
The Board was now in place. Bill Cooke asked
that thanks be recorded to John Day who had put up. It was agreed; proposed Bill Cooke, seconded Bob Hole that the item be removed from the agenda.

Renew footpath plan
As the plan was now in place it was agreed; proposed Bill Cooke, seconded Maureen Weston, that the item be removed from the Agenda.
The Council noted that the Footpath Warden proposal that 3 stiles be replace by 'kissing gates' had been referred to Wiltshire Council. A further review was to be done of sites on the northern side of the Village.

Clock Tower servicing
The Clerk reported that our contractor had undertaken
a full overhaul of the clock; the bill was awaited.

Jane Brown Charity
The Clerk reported a cheque for £135 had been received from Sir James closing that element of the charity that was the responsibility of the Parish Council to distribute. It was agreed that Councillors should come to the September meeting ready to agree how the total sum available (£155) should be deployed.

Public Open Space Survey The Clerk explained that he had not removed this item from the Agenda as the issue of the 106 agreement with Braemon Holdings over the football field needed to be highlighted. It was agreed; proposed Bob Hole, seconded Alan Bagnell that once the Clerk had reported the field plus the Recreation Field, the Copse of Pines and the Village Green, that the item be removed from the Agenda.

Creation & Lease of Parking at the Village Hall
The Clerk reported he had taken up the issue of parking at the entrance of Coronation Road with Wiltshire Highways. It was agreed to remove from the Agenda; proposed Bob Hole, seconded Robert Floyd.

Review of Clerk's Job Description and Employment Contract
The Council noted that the advert for a replacement Clark had been published and would await applications.

Funeral Bier
The issue of its safe custody was discussed. Robert Floyd offered to
reflect further on possible locations.

Schedule of Parish Council Deeds held by Solicitors
The Clerk reported on the outcome of a visit to the Councils solicitors. All Councillors were to be provided
with a list of the holdings. The Clerk was asked to establish with the Land Registry the cost of checking and/or registering Council owned land.

Correspondence

Resignation of Mrs Mavis King as Parish Councillor.
Notices have been placed asking parishioners if they wish an election; closing date is 28th July. The Clerk has written to Mrs King thanking her for her services to the Parish Council.

Installation of Cycle Barrier^ footpath at Godwins Close Madame Chairman read out a letter from Mrs Slee, a resident of Godwins Close. The Clerk read out a letter from Mrs Cooper, also of Godwins Close. The Council noted that appropriate no cycling notices had been placed by Wiltshire Council. Cycle Barriers cannot be placed as there was insufficient WC ground available. PC Dalton said he would approach the school to encourage no cycling and would visit the site of the complaint. After further discussion the Parish Council concluded that they would wait to see if this had the desired result; thanking the Police, in anticipation, for their assistance in this matter. As a side issue concern was expressed about speeding in Godwins Close. The Clerk was asked to look into the issue and seek to resolve.

Parking at Churchfields, the village school Letters from Mrs Evans, a resident of Bradford Road, and Mr Bennett, Head teacher of Churchfields, were read out. There was a long debate on the problem concluding, on the advice of Mark Griffiths, that the matter be taken to the Area Board particularly focusing on the provision of white lines in front of entrances on Bradford Road and concluding the outstanding issues from the School Travel Plan. The Clerk was asked to do so.

Community Buying Groups The Clerk drew the Councils attention to this initiative. It was agreed that it was a potential for inclusion in the Parish Plan when it was revised.

Letter from Mr K Spencer, re Atworth Parish Council-Notice of Complaint The Council noted the letter received from Mr Spencer and confirmed the Clerk's response that they would refrain from comment pending communication from the Local Government Ombudsman.

Unlicensed Parking, Village Hall Yard
The Council noted the proposal that signs be posted indicating restricted parking but decided that they would leave matters as they are for the moment. Mr Webb offered to provide to the Village Hall a map indicating where parking was permitted.

Wiltshire Core Strategy Development Plan Document The Clerk drew the Councils attention to the closing date (8 August) for comments.

Submission Draft Waste Site Allocations DPP The Clerk drew the Councils attention to the closing date (8 August) for comments.

Community First AGM Wednesday 14th September 2011 The Clerk reported that the Council was invited to send 1 representative to the AGM.

Public Sector Mapping Agreement The Clerk reported on the contents of a recent training day that he and Mr Ken Spencer had attended.

Queens Diamond Jubilee The Parish Council welcomed the proposal that the Jubilee be marked by a locally created picture highlighting the Parish. It was agreed; proposed Maureen Weston, seconded Alan Bagnell, that the Parish Council take responsibility for the costs of framing and placing in the Village Hall.

Reports

Health Working Group Maureen Weston indicated that she would provide a
detailed report for the Councils next meeting.

Melksham Council of Community Service Madame Chairman reported that the Council were having difficulty in funding the 3 mini-buses provided for community use.

Planning

AT/11/01460  Old Tree Farm  Temporary dwelling    Await decision
AT/11/01620  Church Farm    New build dairy shed  Await decision


The Clerk reported that a further 2 applications had been received.

A Planning
Meeting will be called for Wednesday 3rd August (Madame Chairman's apologies).

Authorisation of Cheques

Mrs H Stevens             Sewage repair                       £244.10
Atworth WI                Parish Assembly refreshments         £30.00
A.W.Services              Grass cutting                       £191.40
Community Service         Village Hall insurance             £1458.41
AON Ltd                   Council Insurance                  £1275.06
Citaglen                  Refurbish footpath plan              £43.20
A.W.Services              Grass cutting                        £95.70
I & B Ayliffe             Kerbing the village green          £2352.00
Atworth Village Magazine  Clerk advert                         £11.00
Hatherall & Co            Internal audit                       £90.00
Rosemary Ward             Neighbourhood watch                  £50.00
Parishonline              Mapping data access                  £24.00


Approved; proposed John Lambert, seconded Robert Floyd


Any other business

Parking on Pedestrian Crossing Zigzags
The Clerk was asked to contact the police about this illegal parking.
Footpath north side Bath Road between Godwins Close and Mead Park The Clerk was asked to contact Highways Department about the poor condition of this footway.
Broadband Speeds The poor service to the Parish was discussed. Mark Griffiths offered to raise the issue with Wiltshire Council and report back.

The meeting concluded at 10:00pm

Dates of Next Meetings
Wednesday 21st September and 16th November 2011 at 7:00pm in Village Hall


Atworth Parish Council of Meeting
Held on Wednesday 18th May 2011

Apologies
Tom McMahon & Mark Griffiths, County Councillor, offered their apologies.

Attending
Effie Gale-Sides, Bill Cooke, Robert Floyd, Bob Hole, John Lambert, Mavis King & Maureen Weston.

Election of Chairman
Effie Gale-Sides was approved as Chairman; proposed Bill Cooke, seconded Robert Floyd.

Election of Vice-Chairman
Bill Cooke was approved as Vice-Chairman; proposed Maureen Weston, seconded Robert Floyd.

Sub-Committee Posts
It was agreed that Effie Gale-Sides should cease to be a Council representative to the Community Area Partnership. All other appointments to remain as previous year. If a volunteer for Flood Warden did not materialise Bob Hole would be available. The new list is to be published.

Minutes
The Minutes of the previous Meeting were approved; proposed Bill Cooke, seconded Bob Hole.

Matters Arising
Community Policing Madame Chairman welcomed PC Barry Dalton. The PC reported on incidents in the past month including a vehicle theft. He also reported on a door to door charity scam. He advised that if in doubt about such door collections to ring Wiltshire Council Licensing Department on 01225 776655. A training evening, 6-9pm 1 June, on use of speed recording devises was available; 2 Councillors expressed an interest. PC Dalton advocated these rather than the SIDs; the scheme will work with 3 people. The Clerk reported that the Area Board has been asked for a metro count at the Clock Tower. The results would be compared with the count already conducted at the eastern end of the village. The Council are determined to press this issue with the Area Board.

Melksham Area Board The Clerk reported on the 2 Area Boards held since the last Council meeting. The first focused on the Localism Bill. Atworth having a Parish Plan was in a good position to respond positively to the requirements if the Bill becomes law. The second Board was, largely, to allocate money to youth projects. Unfortunately Atworth Youth Club had not been successful.

Accounts 10/11
The Parish Council approved the accounts for 2010/11; proposed Bob Hole, seconded John Lambert. They have been cleared by the internal auditor and would now go to the external auditor. The Parish Clerk apologised for his mistake in suggesting that the 2011/12 Precept was less than 2010/11; he had been looking at the 2009/10 figure when he made the comment.

Donations & Grants
It was agreed; proposed Maureen Weston, seconded Robert Floyd, that £1000 be granted to the Youth Club and that £250 be granted to the Village Magazine.

Review of Financial Regulations
The Regulations were reviewed and accepted without amendment; proposed Maureen Weston, seconded Robert Floyd.

Review of Risk Register
The Risk Register was reviewed and accepted with three amendments; proposed Maureen Weston, seconded Bob Hole. Robert Floyd asked that a summary of the deeds and leases be provided to the next meeting of the Parish Council.

Review of Standing Orders
The Council debated the proposal from Mavis King that a new standing order be added time limiting consideration of routine matters. It was agreed, with one abstention; proposed Maureen Weston, seconded Robert Floyd that the Standing Orders remain unchanged.

Copse of Pines, Mount Pleasant
Madame Chairman reported that many favourable comments had been received on the improvements. It was noted that the area was due for cut by English Landscapes. The Clerk was asked to contact and try to get them not to cut back the newly planted bushes along the fence. The Clerk was continuing to press Wiltshire Council for an option on transferring the Copse to the Parish Council.

Securing the Village Green
The Council debated the Clerk’s report that the Council’s legal position had been potentially compromised as the work had not been completed before a Councillor had applied grass seed. The Council noted that it was important that when the Clerk has been directed to action a Council decision Councillors should refrain from taking action unless the Council decides otherwise. The Clerk was asked to thank I & B Ayliffe for a job well done.

Bus Shelter
Madame Chairman reported that Mrs King had reviewed her position and was now opposed to the siting of a shelter near the Clock Tower. In debate Mr Bagnell also expressed his reservations. Conversely Messrs Floyd, Hole & Lambert stood by the decision made at the November 2010 Council meeting. The Clerk provided details on the comments in the Parish Plan Questionnaire with the numbers for (17) and against (1) the proposal. Members of the public present were invited to comment with 2 in favour and 1 against. It was clarified that dealing with the issue of speeding was also an active matter for the Council. It was not a matter of either/or; the Council would continue to pursue a solution through the Area Board. After further debate the following motion was put to the Council: ‘that bus shelters are built at the Clock Tower (south side) and opposite the existing shelter near the mini-roundabout and that the existing shelter near the Bear Garage should not be removed until the shelter at the Clock Tower was available’. The Council approved the motion by 5 votes for to 2 votes against. The Clerk was directed to arrange for the work to be done.

Notice Board in the Village Hall
The Clerk apologised that due to pressure of other work he had not been able to complete this action. He would pursue.

Sewer Pipe Blockage 
As there had not been any further correspondence it was agreed that this item be removed from the Agenda.

Renew footpath plan
Mavis King reported progress on placing a new plan on the Village Hall wall. The Council noted that there was a possible cost of approximately £40. Mrs King was asked to liaise with the Clerk to effect the purchase. The Council Footpath Warden has proposed that 3 stiles be replace by ‘kissing gates’. The Council approved; proposed Robert Floyd, seconded Bob Hole that the Clerk establishes costs and seeks grants from Area Board/Wiltshire Council.

Clock Tower servicing
The Clerk reported that he had asked our contractor to undertake a full overhaul of the clock. The earliest that it could be done was end May. The Clerk would report progress.
Jane Brown Charity  The Clerk reported that he awaited a reply from Sir James; this was noted.

Public Open Space Survey 
t was agreed; proposed Bob Hole, seconded Alan Bagnell that the Council take no further action and that the item be removed from the Agenda.

Creation & Lease of Parking at the Village Hall
As there had not been any developments it was agreed to remove from the Agenda. It was noted that poor parking in and at the entrance to Coronation Road was becoming an issue especially when large and/or emergency vehicles needed access. The Clerk was asked to take up with the Highways Department of Wiltshire Council.

Review of Clerk’s Job Description and Employment Contract
Given the lateness of the hour it was agreed that this item be considered at an additional Council Meeting on 25th May 2011.

Reports
Community Safety Group Mavis King reported on her attendance at a recent meeting.
Parliament and the Public Meeting Madame Chairman reported on her attendance at this meeting. It had been emphasised that it was important to always challenge issues where regulation was used to prohibit the clear will of parishioners (such as expressed in the Parish Plan).
Melksham Chamber of Commerce The Council noted that the Chamber was intending to argue against the decision to move the Library out of the town centre to the new Campus complex.

Correspondence
Bus Provision The Council noted the proposed reductions in the 271/2 service on Sunday evenings and the reduced service proposed for the ZigZag bus. The lack of use of the ZigZag service suggested that the reduction was inevitable. The loss of a Sunday evening service was deplored but, again, it was noted that the service was little used.

Planning Applications
AT11/01272  Manor Farm Bradford Rd  single storey ext.
            Council supported this application.

Authorisation of Cheques
CJ Boyle
   ½Yr Salary Oct09-Mar10               £1860.96
   ½Yr Office allowance (ditto)          £232.62
   ½Yr Expns (ditto)                     £478.66
Inland Revenue ½Yr Salary (ditto)        £465.24
English Landscapes  grounds maintenance  £230.72

Approved; proposed Robert Floyd, seconded Bob Hole.

Any other business
Proposal by Viridor to join decision making group. It was decided not to participate.
Funeral Bier It was agreed that this should be discussed at the next meeting of the Council.
Notice requesting no parking at Churchfields, the Village School. Madame Chairman would raise the issue at the next meeting of the School Governors.

The meeting concluded at 9:52pm

Dates of Next Meetings
Wednesdays 25th May & 20th July 2011 (Mr Duncan Hames MP will be attending) at 7:00pm in the Village Hall.
 
Charles Boyle, Parish Clerk


Minutes of Annual Parish Assembly
Held on
Wednesday 20th April 2011 at Atworth Village Hall

Apologies 
Mark Griffiths, Liz Weldon & P.C Barry Dalton
 
Present 
Councillors Effie Gale-Sides, Bill Cooke, Robert Floyd, Bob Hole, John Lambert, Mavis King, Tom McMahon & Maureen Weston plus 20 members of the public.
 
Minutes 
The minutes of the Parish Assembly held on 21 April 2010 were unanimously approved; proposed Maureen Weston, seconded Mavis King.
 
Matters Arising
The Parish Council wrote to the Area Board on 26th May 2010 expressing concern over speeding in the Parish. It had been discussed by the Area Board but to no clear conclusion. A Special Parish Meeting was held on 15th September 2010 where the final version of the Parish Plan was reviewed and a detailed discussion held on speeding.

Presentations
The Chairman of the Village Hall and Recreation Field Trustees (Mr Cooke) expressed his thanks, on behalf of the Trustees, for the grant of £4694 from Viridor that had allowed the Trustees to replace the windows of the Village Hall. Madame Chairman (Mrs Gale-Sides) also expressed her thanks and asked that it was conveyed to Community Trust who had sponsored the grant. Mrs Gale-Sides then went on to make a presentation of Certificates of Thanks and a small gift to the public members of the Parish Plan Sub-Group (John Polhill, Lynne Spencer, Rev’d Jill Perrett & Richard Bill). Certificates were also given to the Parish Council representatives on the Sub-Group (Maureen Weston & Robert Floyd). All had done sterling work in developing Atworth’s Parish Plan. Mrs Gale-Sides then made a presentation to Mrs Lynne Edwards; received on her behalf by Mrs Jean Bowers, Guide Commissioner, of a certificate and small gift in recognition of her contribution to Atworth Guides over many years.

Reports
Chairman’s Report
Madame Chairman presented her report for 2010. It will be available on the Village Website (as will all other reports unless indicated to the contrary).
Report by County Councillor
In Mr Griffiths absence the Parish Clerk read Mr Griffith’s Report.
Atworth Parish Plan
The Clerk gave the first 6 month report on progress on the Actions identified in the Parish Plan.
Report from St Michaels & All Angels Atworth
The Rev’d Jill Perrett reported on the past year. Looking to the future it was noted with pleasure that her status was to change from Priest in Charge to Vicar at the end of May.
Report from Wiltshire Police
In the absence of P.C Dalton, PCSO Maggie Ledbury reported that Atworth had had a good year with minimal criminal activity.
Report from Neighbourhood Policing Task Group
Mr Kenneth Spencer reported on the Groups activities over the past year.
Report from Neighbourhood Watch
The recently appointed NW Co-ordinator (Mrs Rosemary Ward) reported what was planned over the next year and encouraged residents to get involved.
Churchfields, the village school
Due to an oversight the Head teacher, Mr Steven Bennett, was unable to be present. However the School Report will be available on the village website.
Churchfield Crawlers
In the absence of Liz Weldon the Clerk read her report.
Report from Atworth WI
Mrs Leslie Adams, Madame Chairman, read the report on their work as Village Caretaker as well as their other activities. Mr Floyd asked that the Parish’s gratitude for all their hard work as Caretaker be recorded in the minutes. The issue of the restorative justice work on one of the village benches that had graffiti sprayed on it was discussed. PCSO Ledbury will check on what was done and who had supervised.
Report from Atworth Youth Club
Mr McMahon, Parish Council representative to the Youth Club, read their report for the past year.
Atworth Guide & Brownies
Ms Jaz Cairney, guide junior leader, read the reports of Amy Carver (Guides) and Grace Carver (Brownies).
Report from Independent Church
Mr Price gave his report.
Report from Village Hall Trustees
Mr Cooke gave his report. He particularly thanked those whom had recently retired as Trustees  (Mrs King & Mr Edwards) for all that they had done over many years.
Atworth History Group
In the absence of Mr Gooding (Chairman), Mrs Eileen Stoydin presented the report.
Report from Village Magazine & Website
Mr Spencer reported on the past successful year. He made a presentation to Jasmine Cairney as thanks for her contribution as Young Persons'  Correspondent. Ms Cairney is about to go to university, to read journalism, and would not, therefore be able to continue. He advised those present that the magazine accounts would also appear on the village website.
Bank & Building Society Balances
At 31st March the Bank Balance was £7828.50 and the Building Society Account was £14001.84. Mr Floyd commented that there was more cash than last year and that the accounts for 2010/11 looked fine. The accounts were approved; proposed Maureen Weston, seconded Bob Hole.

Any other Business
(a)    Melksham Chamber of Commerce Meeting 26th April 2011. Madame Chairman drew the meeting's attention to the forthcoming meeting
(b)   Presentations. Madame Chairman invited residents to nominate individuals in the Parish who should be recognised for their contribution to the Parish; please let the Clerk have your suggestions.
(c)    Copse of Pines. Madame Chairman invited residents to help the Parish Council in their task of improving this site. When there are requests for working parties etc do please consider.
(d)   'Bus Shelters. Members of the public attending raised the issue of the shelters, particularly the shelter planned for the Clock Tower, asking that the decision be reversed. Madame Chairman explained that a final review of the shelters will take place at the Parish Council Meeting on 18th May 2011. There was also debate as to the merits of retaining the shelter at the Bear Garage.
(e)    Presentation. A presentation of flowers was made to Effie Gale-Sides as thanks for all the hard work she had put in over the past year as Parish Council Chairman.
 
The meeting closed at 8:55pm. 


Atworth Parish Council
Minutes of Meeting held on Wednesday 16th March 201
1

Apologies
Robert Floyd, Maureen Weston & Mark Griffiths offered their apologies.

Attending
Effie Gale-Sides, Bill Cooke, Alan Bagnell, Bob Hole, John Lambert, Tom McMahon & Mavis King.
 
Minutes
The Minutes of the previous Meeting were approved; proposed Alan Bagnell, seconded Bob Hole.
 
Consultation on Melksham Campus
Miriam Zaccarelli of the Community Partnership led a discussion on the proposal. The Clerk was asked to report that Atworth Parish Council considered that;
 - the proposal had failed to provide a proper financial case for the preferred option;
 - until a proper financial case was available any debate was inadequately informed;
 - the move of the library and youth services to the new campus be opposed.    
 
Matters Arising
Community Policing  
PC Barry Dalton had, unfortunately, been detained. In his absence Madame Chairman reported that a metro count had been undertaken at the eastern entrance to the village. It had indicated that we would be eligible for Community Speed Watch. As the Parish Council had previously discounted this means of discouraging speeding the Parish Council agreed that a request be made that the exercise be repeated at the western edge of the village in about 6 months time when a comparison could be draw before a final decision taken.
Melksham Area Board 
There was 3 items of interest at the last meeting. A grant of £900 had been approved towards renovating the Village Green. New proposals for street trading will need to be looked at again as they appear to apply to private land as well as streets. Emergency and Flood Planning had also been discussed. Wiltshire Council were looking for local involvement in improving both. Details on both would come forward shortly. In the meantime the Clerk was asked, through the medium of the Village Magazine, to seek volunteers to train as Flood Wardens. The next meeting of the Area Board would be on 29th March at Melksham Assembly Rooms devoted exclusively to the Melksham Campus proposal. An additional meeting has been called for 12th April to consider the Localism Bill.
Parish Plan
Madame Chairman reported that WC has completed action on flood prevention on the A365 near the Bear Garage.
School Travel Plan
Madame Chairman reported that the extension to the zigzags and improving the footpaths had been completed. It was agreed; proposed Mavis King, seconded Alan Bagnell, that the Parish Council would not pursue the proposal to extend the footpath beyond the school gate. It was also agreed that this item and Parish Plan now be removed from the Agenda. The Clerk to bring back individual elements as necessary.                                                                                                                                                       
Accounts 10/11 and Precept 2011/12
The Parish Council approved the Balance Sheet as at 28th February; proposed Bill Cooke, seconded Alan Bagnell. The Clerk was asked to clarify the apparent anomaly in the Council Tax statements that have recently been issued to residents. The Clerk reported that from 1st January 2011 the Government had made it a requirement that any single payment in excess of £500 should be recorded on town & parish council websites. The Parish Council did not have a dedicated website but used the village website. However as the minutes of its meetings recorded all cheques and were published in both the Village Magazine and website this would be sufficient.
Copse of Pines
The Parish Council were pleased to learn that work had completed on replacing the existing fencing and the laying of an additional path. Mrs King reported that the shrubs and bushes previously obtained would be planted this coming Sunday. The Parish Council considered a letter received from a resident seeking clarification on the Council’s intentions. As the resident was present it was discussed at the meeting to the satisfaction of the correspondent.
Securing the Village Green. The Parish Council expressed its appreciation of the grant of £900 from the Area Board. The work would now be put in hand. It would not take place this financial year.
Speeding and Mobile Speed Signs
The Parish Council, having considered this issue under Community Policing, agreed that this item be removed from the Agenda.
Sewer Pipe blockage outside the Village Hall
The Clerk reported that the work had been done. The Parish Council considered a letter received complaining about the way this issue had been dealt with by the Parish Council. The Parish Council resolved (with one abstention); proposed Bob Hole, seconded Alan Bagnell, that No 54 Bath Road and the village hall each be asked to pay a contribution of £100 each to the overall cost of repairing the Sewer and that the remaining cost be borne by the Parish Council. The resolution also agreed the proposed reply drafted by the Clerk.
Bus Shelters
The Clerk has now had three quotes for supply of shelters. It was agreed; proposed Effie Gale-Sides, seconded Tom McMahon, that the preferred option should be two metre shelters, rather than three metre, with quarter sides and ‘perch’ seating. The Clerk reported that he awaited a reply from Wiltshire Council as to whether a grant would be made. He was also waiting to hear about the survey on underground services at the proposed locations.
Notice Board in foyer of Village Hall
As there was now some doubt about the refurbishing of the Hall Foyer it was agreed (with one abstention); proposed Mavis King, seconded John Lambert, that the Clerk arrange purchase of a suitable board.
Renew Footpath Plan
Mavis King reported that work on creating a new plan was well underway. The plan would replace the existing one located on the external front wall of the Village Hall.
Jane Brown Charity
The Council noted that a response is awaited from Sir James Fuller. The Parish Council asked the Clerk to hasten.
Public Open Space Study
Councillors have not identified any further open spaces other than the Recreation Ground, Copse of Pines, Millennium Site and the Village Green. The Clerk was awaiting a reply from the National Trust. A member of the public present identified a further piece of ground. The Clerk would liaise with him to establish the exact details.
Creation and lease of parking at the village hall. The Planning Sub-Committee had yet to hear further from the owner of the site proposed.  
 
Correspondence
Proposed grant of £50 to Neighbourhood Watch Co-ordinator
After discussion it was suggested that the newly appointed co-ordinator be asked to put forward a request for consideration. The Clerk was asked to discuss the issue with the Co-ordinator.
Best Kept Village Competition 2011
The Parish Council concluded that it would not participate this year.
Retirement of the Parish Clerk
Madame Chairman reported that the Parish Clerk has given six months notice from 1st April 2011 (last day of service 30th September 2011). It was agreed that the Clerk draft a job description for the post reflecting both a restricted and more expanded range of duties and that it be provided in adequate time to be considered and agreed at the May meeting of the Parish Council. The post to be advertised in both the village magazine and the Melksham News once the job description had been agreed.
 
Reports
Atworth Youth Club AGM. Madame Chairman reported that she had attended the AGM of the Youth Club. The Club was thriving and was looking forward to a bright future.
 
Planning Applications
AT/10/03771  Churchfields School  gazebo, awning & trail          Withdrawn
AT10/03833   39 Mead Park         front single storey extension   Await decision
AT11/00338   66 Coronation Road   fell 2 conifers
                                  The Parish Council were content with this application.

 
Authorisation of Cheques
English Landscapes  grass cutting     £225.92
      Ditto                           £230.72
Atworth WI (½ year caretaker fee)     £316.25
Approved; proposed Bob Hole, seconded Bill Cooke.
 
Any other business    
It was agreed; proposed Tom McMahon, seconded Bill Cooke that gifts, not exceeding £25 in value are presented as a mark of thanks, as appropriate, to the members of the Parish Plan Sub-Committee.
Forthcoming Royal Wedding
It was concluded, after some discussion, that the Parish Council would not sponsor an event to mark the occasion but would be pleased if members of the community wished to organise an activity.

Dates of Next Meetings
Parish Assembly        Wednesday 20th April 2011 at 7:00pm in the village hall
Parish Council AGM Wednesday 18th May 2011 at 7:00pm in the village hall

The meeting concluded at 10.15pm


Atworth Parish Council
Minutes of Meeting held on Wednesday 17th November 2010

Apologies
Alan Bagnell and Tom McMahon offered their apologies.

Attending
Effie Gale-Sides, Bill Cooke, Bob Hole, Robert Floyd, John Lambert, Maureen Weston & Mavis King. Mark Griffiths (County Councillor) was also present.

Minutes
The Minutes of the previous Meeting were approved; proposed Maureen Weston, seconded Bob Hole

Matters Arising
Community Policing
Madame Chairman welcomed PC Barry Dalton. The PC reported a quiet past two months. He was now trained on speed ‘gun’ use. Kenneth Spencer had attended a session and Mark Griffiths would attend shortly. In response to a question PC Dalton confirmed that Farm Watch was going well. The Parish Council noted that
Neighbourhood Watch would have a stand at Churchfields Christmas Fayre.

Bus Shelter
The Clerk still awaited a reply from Wiltshire Council as to whether planning permission was needed before removal of the Bus Shelter near the Bear Garage.

Parish Plan
Madame Chairman invited the Parish Council to review the Action Plans logged at the end of the Parish Plan. They noted that the Plan would be distributed throughout the Parish with the next edition of Atworth Village Magazine. A CD version would also be available shortly. This would mostly go to external (to the Parish) interested parties. The Parish Council decided to focus on the following recommended actions:

Affordable Housing The Clerk would follow up on the recent meeting with Sir James Fuller, and his meeting with a representative of Community First.
Highway Flooding The Clerk would raise the issue at the next meeting of the Operational Flood Working Group on 24th November.
Wiltshire Council 2026 The Clerk was asked to find ways to improve the knowledge of residents on this important document.
Recycling Facilities The Clerk would review a possible location.
Stiles It was agreed that Mr Webb be invited to undertake a review and recommend improvements. Our Tree Warden should be invited to participate. Effie Gale-Sides and Robert Floyd would also be involved.
Recreation Ground wheel chair access. The clerk was asked to examine opportunities for grants to fund.
Dog Waste Bradford Road - The Clerk would liaise with the County Dog Warden and Churchfields about raising the profile of this problem. Our PCSO should also be invited to get involved.
Social Events The Clerk was asked to consult with Help the Aged about ways to restart a luncheon Club or similar activity for older members of our community.
Community Event Atworth Youth Club would be asked for their input, ideas and involvement in an event next year (Royal Wedding?).
Speeding Traffic It was agreed that we should go back to the Area Board and seek speed activated signs at the entrance to the village.
Pedestrian Safety The Clerk was directed to press for the completion of the outstanding issues from the School Travel Plan.
North/South Bus Routes Although there was now greater availability it was considered that there should be a better service to Bradford Road. Madame Chairman would follow this up.
Street Parking Through the medium of the Village Magazine residents should be asked to be more considerate when parking.
Bus Shelters To be considered under Correspondence.
Erosion of Village Green The Clerk was asked to resubmit this to the Area Board (the question of additional funding would be considered with the next item on the Agenda).
The Parish Council considered that that was a sufficient number of items to progress at present (remaining items would be examined later). It was agreed that a ½ year review be conducted for and reported at the Annual Parish Assembly next year.

Accounts 10/11 & Precept 2011/12
The Parish Council approved the end of year Forecast of Outturn; proposed John Lambert, seconded Bob Hole and noted the estimated end of year Balance Sheet. A report on the expected expenditure for 2011/12 was considered. The Parish Council noted the additional cost of kerbing the Village Green and that it was essential that an adequate reserve (to be titled Contingency Fund in future) be retained. It was agreed; proposed Robert Floyd, seconded by Bill Cooke that the Precept for 2011/12 should be set at £14350; an increase of £1350 on the current years Precept. The Council noted that the Community Youth Shelter was showing signs of wear and, to reduce future expensive repair, the Youth Club be asked to maintain as a matter of urgency. In the light of the letter received from the Youth Club it was agreed that, this year, the grant to the Youth Club should be £1000. The Clerk was asked to arrange and advise. It was also agreed; proposed John Lambert, seconded Bob Hole that the Car Parking, Access and Gate Fees for 2011 should remain as for 2010, namely £60/£30 and £5.

Correspondence

Public Open Space Study
The Clerk advised the Parish Council about this major piece of work that Wiltshire Council had initiated and their request for details of land, public and private, to which the public had access and/or use. Parish Councillors would consider and advise the Parish Clerk.
Planning Enforcement The Parish Council noted the policy document from Wiltshire Council.
2011 Census The Parish Council noted this forthcoming event and encouraged residents to participate. The Editor of the Village Magazine should be invited to publicise.
Letter re Bus Shelter by Bear Garage The concerns expressed in the letter were considered as was the complaint from Atworth WI about the frequency of the depositing of human faeces in the shelter. The Parish Council concluded that their previous decision to remove the shelter should stand. A debate ensued on building the Bus Shelters recommended in the Parish Plan. It was agreed; proposed Robert Floyd seconded John Lambert that bus shelters are built at the Clock Tower (south side) and opposite the existing shelter near the mini-roundabout but that the existing shelter near the Bear Garage should not be removed until the shelter at the Clock Tower was available. The Clerk was to write explaining this decision to Mrs Hill.
Creation and Lease of parking at the Village Hall Given the need for a close examination of this proposal it was concluded that; in the first instance, the Planning Sub-Committee be invited to consider and report, ideally before Christmas.

Reports
Local Transport Plan Workshop
Wiltshire Assembly
Melksham Community Area Transport Group
As it was late, it was decided to postpone these items to the next meeting.

Planning Applications
AT10/02508  Great Chalfield Manor           visitors’ car park       Withdrawn
             (for resubmission)
AT10/03085  Gable Cottage Little Chalfield  ménage                   Approved
AT10/03308  35 Godwins Close                garden room & wall       To consider

              The Council were content with this application.
Bradford on Avon Health Centre              application to dispense  To consider
              The Council were content with this application.


Authorisation of Cheques
English Landscapes  grass cutting      £225.92
CJ Boyle            salary Apr-Sep10  £1860.96
CJ Boyle            office allowance   £232.62
HMR&C               income tax         £465.24
CJ Boyle            office expenses    £106.11
English Landscapes  grass cutting      £225.92

Approved; proposed Bill Cooke, seconded Maureen Weston.

Any other business    None

The meeting concluded at 10:20pm.

Dates of Next Meetings
Wednesdays 19th January & 16th March 2011 at 7:00pm in the Village Hall.

Charles Boyle, Parish Clerk 


Atworth Parish Council
Minutes of
Meeting held on Wednesday 22nd September 2010

Apologies
John Lambert and Tom McMahon offered their apologies.
 
Attending
Effie Gale-Sides, Bill Cooke, Alan Bagnell, Bob Hole, Robert Floyd, Maureen Weston & Mavis King. Mark Griffiths (County Councillor) was also present.
 
Minutes
The Minutes of the previous Meeting were approved; proposed Bob Hole, seconded Alan Bagnell.
 
Presentation
Tim Jalland of the Community Area Partnership (CAP) gave a presentation on the role of the partnership.  The CAP sought to encourage parish involvement in ensuring that, at the Area Board level, their voice, concerns, needs and contribution was properly understood and realised. Engagement was particularly important when funds were limited and the Parish that presented well e.g. Parish Plan, School Travel Plan etc would be in a better position to argue its corner when seeking improvements. The CAP was not seeking funding from the Parish and would work closely with Parishes to use the new system to best effect. After responding to a number of questions and comments Effie Gale-Sides thanked Tim for his attendance. A copy of the Parish Plan would be sent to him when approved and published.
 
Matters Arising
Unitary Authority for Wiltshire
The Clerk reported on his attendance at the Melksham Area Board on 28th July at Shaw School. The Board approved our application for a grant towards improvements to the Copse of Pines at Mount Pleasant. The application for a grant towards recovering the Village Green had to be withdrawn but would be returned to a later meeting of the Board. The next meeting was at Melksham Police Station on 13th October. If any Councillor wishes to attend please let the Clerk know; he will be attending. It was agreed to change the heading of this item to Area Board Report.

Community Policing
Madame Chairman welcomed PCSO Maggie Ledbury. The PCSO reported a quiet past two months. The PCSO had followed up on a couple of anti-social reports. The Clerk still awaits the Planning Authority reply as to whether a planning application would be necessary to demolish the bus shelter.

Parish Plan
Lynne Spencer Vice-Chairman of the Parish Plan Sub-Committee, apologised for John Polhill’s absence and reported that the Plan was, following the final review at the recent Public Meeting, complete. She invited the Parish Council to approve the Plan. It would then become the property of the Parish Council who would be responsible for implementation. In response to questions she advised that it had a ‘shelf life’ of around 10 years but should be reviewed every 3 years. As it would now become the Parish Councils document, she suggested that the Council should prioritise the target outcomes and look for some ‘early wins’. It was agreed, proposed Maureen Weston, seconded Mavis King, that the Parish Council approve the Plan and that John Polhill and his team be thanked for all the hard work they had put into the task.

School Travel Plan
The Parish Clerk confirmed that the Highway Authority is still consulting on doubling the length of the white zigzag on the eastern side of the pedestrian crossing. It was agreed, proposed Robert Floyd, seconded Mavis King, that the Clerk pursues the outstanding issues in the Plan.

Accounts 09/10 and Precept 2010/11
The Parish Council noted that the accounts for 2009/10 had been approved by the external auditor. The Balance Sheet for end of August 2010 was also approved; proposed Bill Cooke, seconded Maureen Weston.

Copse of Pines, Mount Pleasant
The Parish Clerk reported that the Area Board had paid the grant of £600 at the end of August. The Council approved, proposed Alan Bagnell, seconded Robert Floyd, the improvements and directed the Clerk to put in hand.

Securing the Village Green
The Clerk reported he had had to withdraw the application from the Area Board. This was due to a problem over the accreditation with the Highways Authority of the proposed contractor for the work. The Clerk is seeking quotes from approved contractors so that the position might be retrieved.

Speeding and Mobile Speed Signs
Madame Chairman summarised the outcomes of the recent Public Meeting. The public meeting reaffirmed the need for access to the mobile Speed Indicator Device (SID). They also wanted improvements made to the mini-roundabout and a chicane at or near the Bear Garage (to reduce speed in both instances). They also supported the need to implement the remaining elements of the School Travel Plan. Lead by our County Councillor, the Clerk is seeking a meeting with the Highways Authority.

Sewer Pipe blockage outside the Village Hall
The Parish Clerk reported that, with the assistance of Mrs King, he now had a quote for £320. The Council agreed; proposed Bob Hole, seconded Robert Floyd that the work be put in hand.

Bus Shelters
Madame Chairman reviewed the current position including the recent changes to the bus services and routing. There was no easy answer to the question. Robert Floyd suggested that, as this improvement was an action in the Parish Plan, it might be appropriate to hold a special meeting to discuss the Plan. It was agreed,; proposed Robert Floyd, seconded Bob Hole, that the Clerk construct an agenda for the next regular meeting restricted to the Parish Plan, the Precept for 2011/12 and urgent issues only.

Clock Tower servicing
The Horologist proposed improvements were detailed by the Clerk. It was agreed; proposed Alan Bagnell, seconded Bob Hole that the full service quotation be accepted and included in the Precept deliberations at the next Council Meeting.

Proposed Notice Board in foyer of Village Hall
The Clerk reported that he had priced a Board at £24.99. It was approved; proposed Robert Floyd, seconded Mavis King that the Board be purchased.

Proposal to renew Footpath Plan outside Village Hall
The Clerk reported that Mr David Webb has offered to provide a new map. Mavis King advised that the County Footpath Officer may be able to provide a map free of charge. A suitable tamper proof board will cost in the order of £140. The Council would consider at its Precept discussions.

Parish Steward, changes to scheme
The Clerk reported he had advised the Highways Authority that we are prepared to go with their proposals.

Jane Brown Charity
We await advice from Sir James Fuller.

Chapel Rise Roadway, prevention of accidents
Courtesy of Mark Griffiths we have new road markings at the junction.

Correspondence
Diverting Food waste
Madame Chairman reported that we are being encouraged to broadcast a new initiative to reduce food waste.

Wiltshire Minerals Site Report
The Clerk advised Councillors of the website access if they wish to read and comment on the report.

Review of Leisure etc.
Councillors agreed; proposed Mavis King, seconded Robert Floyd that the Clerk write expressing their objections to the proposal to move of library from Melksham to Oak Community School.
 
Reports
Melksham Area Health Working Group
Maureen Weston reported on the recent meeting. The Surgeries reported that the proposed housing developments could be catered for with existing resources. Emergency response was working well and, although the X-ray facilities were becoming out of date, they would remain. She had a copy of her report available for Councillors.

Community Area Partnership
Effie Gale-Sides and Mavis King reported on the recent meeting of the CAP Steering Group. It was looking at the ways in which they worked with Parishes (see Presentation reported above). They also discussed eliminating/reducing lighting in parishes. They suggested that this might be a useful addition to the Parish Plan at the 3 year review point.
 
Planning Applications
AT10/02508   Great Chalfield Manor   Creation of visitors’ car park
The Council had no objections; indeed it might increase tourism.

 
Authorisation of Cheques
Atworth WI         Caretaking                   £316.25
English Landscapes Grass cutting                £225.92
Mazars             External audit               £334.88
SLCC               Annual subscription           £95.00       
  
                                                     
Approved; proposed Maureen Weston, seconded Alan Bagnell.
 
Any other business
Speed Survey
The Clerk was asked to establish what speed surveys had been conducted in the Parish
 
The meeting concluded at 9:25pm
 
Dates of Next Meetings
Wednesdays 17th November 2010 & 19th January 2011at 7:00pm in the village hall.


Atworth Parish Council
Minutes of Meeting held on Wednesday 21st July 2010

Apologies
Robert Floyd and Maureen Weston offered their apologies.
 
Attending
Effie Gale-Sides, Bill Cooke, Alan Bagnell, Bob Hole, John Lambert, Tom McMahon & Mavis King. Mark Griffiths (County Councillor) was also present.
 
Minutes
The Minutes of the previous Meeting were approved; proposed Bob Hole, seconded Alan Bagnell.
 
Matters Arising

Unitary Authority for Wiltshire
The Clerk reported on his attendance at the Melksham Area Board on 26 May at Seend. At the next meeting, on 28 July, the Board will consider our 2 applications for grants. If any Councillor wishes to attend please let the Clerk know; he will be attending.

Community Policing
Madame Chairman welcomed PCSO Maggie Ledbury. The PCSO reported on incidents in the past two months including 2 burglaries at Churchfields. An individual has been arrested. 2 young persons are due to clean an outbreak of graffiti. She asked the Council if anyone was interested in going with PC Dalton to use the ‘speeding gun’. The PCSO will follow up on a couple of parking issues. Councillors were advised of the potential cost of removing the bus shelter near the Bear Garage. The Clerk has asked the Planning Authority whether a planning application would be necessary. A reply was awaited.

Parish Plan
John Polhill, Chairman of the Parish Plan Sub-Committee, reported that the Plan was all but complete. He provided the Council with the current edition and invited final comments, to go to the Parish Clerk by 6 September. Subject to any final comments at the public meeting on 15 September the Parish Council would be invited to accept the final version at their meeting on 22 September. It would then become the property of the Parish Council who would be responsible for implementation.

School Travel Plan
The Parish Clerk reported that the Highway Authority is consulting on doubling the length of the white zigzag on the eastern side of the pedestrian crossing. The Clerk has received 1 comment so far.

Accounts 09/10 and Precept 2010/11
The Parish Council noted that the accounts for 2009/10 have gone to the external auditor. The Balance Sheet for end of June 2010 was also approved; proposed Bill Cooke, seconded John Lambert.

Copse of Pines, Mount Pleasant
The Parish Clerk reported that the Area Board were considering application at their July Meeting. The issue of planting additional vegetation must await the Area Board decision.  Mrs King could, nevertheless, arrange for purchase.

Securing the Village Green
The Clerk reported that the Area Board had been advised to defer consideration of our application. This was due to a problem over the accreditation with the Highways Authority of the proposed contractor for the work. The Clerk was trying to resolve the issue before 28 July; the meeting date of the Area Board. Mr Griffiths offered his assistance in trying to resolve. Post meeting Note. The Contractor has now withdrawn after discussion with the Highways Authority. The application is deferred.  The Clerk is looking at how the position might be retrieved.

Speeding and Mobile Speed Signs
The Clerk has sent a letter to go to the Area Board expressing the Parish Assembly concerns. The issue was discussed at the May Area Board but to no conclusion (but see Police Report above). The Parish Council remains of the opinion that a speed advisory unit was needed, from time to time, in the Parish.

Sewer Pipe blockage outside the village hall
The Parish Clerk reported that he had still not commissioned the work. He was having difficulty sourcing a creditable contractor. He would follow up suggestions made by
Councillors.

Community digital mapping
The Clerk reported that we were now registered. He would advise the Editor of the Village Magazine and the Parish Plan Sub-group. It was agreed to remove from the Agenda; proposed Bill Cooke, seconded Bob Hole.

Clock Tower servicing
The Horologist proposed improvements were described briefly. They would be considered at the September Meeting of the Council.

Chimney at 112 Bradford Road
The Clerk reported that the Planning Authorities had advised that the Chimney does not contravene planning regulations. It was agreed; proposed Bill Cooke, seconded John Lambert to remove from Agenda.
 
Correspondence
Proposed Notice Board in foyer of the village hall
It was agreed with one abstention; proposed Mavis King, seconded Alan Bagnell that a Notice Board be sourced.

Proposal to renew Footpath Plan outside the village hall
It was agreed; proposed Mavis King, seconded John Lambert that the Clerk should seek quotes to lower and replace the current Plan and report back to the Council.

Parish Steward, changes to scheme
The Clerk reported on a meeting he had had with the Parish Steward management. The proposal, that he supported, was to move over to a ‘demand’ system for using the Parish Steward from the current timetabled approach. Bob Hole would identify work needed on the western end of the Parish. The Clerk would cover the eastern end and Robert Floyd the southern part of the Parish. It was agreed; proposed Alan Bagnell, seconded Tom McMahon that the new approach be adopted.

Jane Brown Charities, proposal to redeem
The Clerk reported that Sir James Fuller has written proposing that that element falling to the responsibility of the Parish Council should be redeemed in a sum of £135. It was agreed Bill Cooke, seconded Mavis King that the offer should be accepted.

Wiltshire Council new procedure for presenting petitions
The Council noted the new procedure.

The Coalition Programme for Government
The Council noted the potential impact on local government of the programme.

Chapel Rise, prevention of potential accidents
The Clerk was instructed to discuss with the Highways Authority how the potential might be reduced.

37 Mount Pleasant, over grown conifers
After debate the Council decided not to pursue this issue.
 
Reports
Melksham Area Community Partnership
The Clerk read the report from Mavis King.

Neighbourhood Watch
The Clerk read the report from Mavis King.

Village Hall
Mavis King reported that the Trustees were minded to approach the Area Board for financial support to install double glazing. The Council noted the intention.
 
Planning Applications
AT10/00453  Great Chalfield Manor   Convert store/kennel to public toilets  Approved
AT10/01396  Churchfields            Work on various trees                   Approved
AT10/01417  9 Nursery Close         Extension & conversion                  Approved

 
Authorisation of Cheques
Atworth WI                Caretaking                    £316.25
Ditto                     Assembly refreshments          £30.00
WALC                      Annual subscription           £354.49
Community First           Village hall insurance       £1482.96
AON Ltd                   Council insurance            £1161.42
Richard Bill              Parish Plan expenses           £39.98
Community First           Subscription                   £36.00
Atworth Village Magazine  Grant                         £250.00
English Landscapes        Grass cutting                 £225.92
Roger Hatherall           Internal audit                 £88.13
Parish online             Subscription                   £47.00

Approved; proposed John Lambert, seconded Bob Hole.
 
Any other business
133 Bath Road, overhanging vegetation
The Clerk was asked to write to the occupant of 133 Bath Road to remove the vegetation overhanging the footpath.
 
The meeting concluded at 09:05pm.
 
Dates of Next Meetings:
Wednesdays 22nd September & 17th November 2010 at 7:00pm in the village hall.  


Atworth Parish Council
Minutes of Meeting held on
Wednesday 19th May 2010

Apologies
Alan Bagnell & Mark Griffiths, County Councillor, offered their apologies.

Attending
Effie Gale-Sides, Bill Cooke, Robert Floyd, Bob Hole, John Lambert, Tom McMahon & Maureen Weston.

Election of Chairman
Effie Gale-Sides was approved as Chairman; proposed John Lambert, seconded Bob Hole.

Election of Vice-Chairman
Bill Cooke was approved as Vice-Chairman; proposed Maureen Weston, seconded Tom McMahon.

Sub-Committee Posts
It was agreed that Maureen Weston be the Council representative to the Village Hall Committee. All other appointments to remain as previous year and the new list to be published.

Minutes
The Minutes of the previous Meeting were approved; proposed Maureen Weston, seconded Bob Hole.
Presentation In the absence of the representative of the Community Area Partnership the presentation did not take place. The Clerk would follow up.

Matters Arising
Parish Council Vacancy
Mrs Mavis King was co-opted to the Council; proposed Maureen Weston, seconded Robert Floyd; agreed unanimously.

Unitary Authority for Wiltshire
Madame Chairman reported that we were not represented at the March meeting of the Melksham Area Board. The next meeting will be on 26th May at Seend. If any Councillor wishes to attend please let the Clerk know; he will be attending. The Agenda includes discussion on Speed Signs.

Community Policing
Madame Chairman welcomed PCSO Maggie Ledbury. The PCSO reported on incidents in the past two months including a burglary and an outbreak of graffiti. She asked that the Council report the damage to their property as it was hoped that the culprits could be required to make good under ‘corrective judgement’. Mavis King will speak to the Police about including the painting of the bus shelter near the mini-roundabout in the task. Councillors raised the problem of misuse of the bus shelter near the Bear Garage. After discussion it was agreed; proposed John Lambert, seconded Maureen Weston, that the shelter should be removed. The Clerk would obtain quotes. The PCSO would find out about the theft of lead from the Parish Church roof and the outcome of the previously reported vehicle theft.

Dog Fouling
The Parish Council noted that placing of dog fouling notices throughout the Parish had improved the situation. The Clerk was asked to obtain more and place. It was agreed to remove from the Agenda.

Parish Plan
John Polhill, Chairman of the Parish Plan Sub-Committee, offered his apologies; Robert Floyd deputised. He reported that V2 of the Plan had taken in the comments of the Parish Assembly and would be offered for public consultation at Churchfields School Fayre. It would then be presented to the July meeting of the Council for acceptance and ownership prior to publication. The Parish Council welcomed its presentation at the July meeting but considered that it would need more time to review. It was decided that the Plan should be offered to the Parish at a special meeting, combined with a debate on ‘Speeding in the Parish’ on the date of the September meeting of the Council and that the normal meeting of the Council be postponed for 1 week. A copy of V2 should now be sent to the new MP.

School Travel Plan
The Parish Clerk reported that the Highway Authority were proposing to double the length of the white zigzag on the eastern side of the pedestrian crossing. This would be subject to public consultation would now be conducted. Madame Chairman reported that an ‘opening ceremony’ would await the new work. PCSO Ledbury would deal with the traffic sign that has been reversed. The Head teacher of Church fields would work with the Parish Council to add needed improvements to traffic management in the School Travel Plan.

Accounts 09/10 & Precept 2010/11
The Parish Council approved the accounts for 2009/10; proposed Bill Cooke, seconded Bob Hole. They have been cleared by the internal auditor and would now go to the external auditor. The Balance Sheet at end of April 2010 was also approved; proposed Robert Floyd, seconded Bob Hole. The Parish Clerk apologised for his failure to arrange payment to Atworth W.I for caretaking duties. This would be rectified immediately.

Donations & Grants
Pending any communication from Atworth Youth Club it was agreed; proposed Robert Floyd, seconded Mavis King, that £500 is granted to the Youth Club. It was also agreed; proposed Maureen Weston, seconded Tom McMahon, that £250 be granted to the Village Magazine.

Copse of Pines, Mount Pleasant
The Parish Clerk reported that as the Area Board were not considering applications in May, he would apply to the July Area Board for a similar sum.

Securing the Village Green
The Clerk reported that, due to his absence, he had not responded in time to the invitation to bid for the extended scheme. He would approach the Board for a grant on the original proposal.

Request for Bus Shelter
Madame Chairman reported that objections to the proposed site remain. The Council agreed that, due to other matters taking priority, the issue be put over to its September meeting.

Speeding and Mobile Speed Signs
The Clerk read out the proposed letter to go to the Area Board expressing the Parish Assembly concerns. It was agreed that the Parish Clerk should revise as necessary and forward.

Sewer Pipe blockage by Village Hall
The Parish Clerk reported, again, due to his absence, he had not commissioned the work. This would now be done.

Community digital mapping
The Clerk reported that this was now underway; he would report further.

Clock Tower servicing
The Clerk reported that the service had been done. The Horologist had proposed some improvements. He would bring to the Parish Council in due course. John Lambert reported that the History Group has published an account of the Clock’s history, cost £2.

Chimney at 112 Bradford Rd
The Clerk awaits a response from the Planning Authorities.

Gas Board working Bradford Rd
Madame Chairman reported that she had raised the issue but without response.

Reports    None

Correspondence
Community Flooding information request
The Parish Council reviewed potential and actual sites to report to Wiltshire Council.

Wiltshire Invasive Plant Project
The Council noted the work being undertaken.

Bike Week 2010
The Council noted the event.

Planning Applications

AT10/00453 Great Chalfield Manor
     convert store/kennel to public toilets     Await decision
AT10/01396 Churchfields
     work on various trees   The Council offered no comment


Authorisation of Cheques

CJ Boyle
   ½yr salary           Oct 2009-Mar 2010   £1860.96
   ½yr office allowance       (ditto)        £232.62
   ½ yr expenses              (ditto)        £128.13
Inland Revenue
   ½yr salary                 (ditto)        £465.24
English Landscapes
   grounds maintenance                       £219.33

Approved, proposed Robert Floyd, seconded Tom McMahon.

Any other business
Parking, Coronation Road
The Clerk was asked to raise with the Police.

The meeting concluded at 2105.

Date of Next Meeting
Wednesday 21st July 2010 at 7:00pm in the Village Hall.


Atworth Parish Council
Minutes of Meeting held on
Wednesday 24th March 2010

Apologies
Alan Bagnell, Bill Cooke and Mark Griffiths, County Councillor, offered apologies. The Parish Council noted the resignation of Richard Schoppler; the Clerk would make the necessary arrangements to fill the vacancy.

Attending
Effie Gale-Sides, Robert Floyd, Bob Hole, John Lambert, Tom McMahon & Maureen Weston.

Minutes
The Minutes of the previous Meeting were approved with one amendment; proposed Maureen Weston, seconded Tom McMahon.

Matters Arising
Unitary Authority for Wiltshire
The Clerk reported on his attendance at the Area Board meeting on 3rd February. He also reported on the workshop on the Area Boards. The next meeting of the Area Board would be on 26th April at Seend; if any Councillor would like to attend could they please let the Clerk know.
Community Policing
Madame Chairman welcomed PC Barry Dalton. PC Dalton reported on incidents in the past two months including a break in and a vehicle theft. He asked that people stay vigilant and report anything that appears unusual to the Police.
Dog Fouling
The Parish Council noted the placing of dog fouling notices throughout the Parish and hoped that it would encourage better behaviour from dog owners. PC Dalton advised that PCSOs were able to pursue those whose dogs fouled public footways. The attendance of the Dog Warden had also been appreciated. PC Dalton sought agreement of the Parish Council that the item could be removed from the Neighbourhood Tasking Group. This was agreed.
Parish Plan
John Polhill, Chairman of the Parish Plan Steering Group, attended and reported on progress. Specifically he presented the first draft of the Parish Plan and invited Councillors to critique, forwarding any comments to him or the Parish Clerk by 7th April. The intention, thereafter, was to produce a further draft to the Parish Assembly; were further comment and support for the recommendations would be sought prior to its final production.
School Travel Plan
The Parish Clerk confirmed that he had hastened Wiltshire Highways Authority twice to resolve the problem with seeing people attempting to use the pedestrian crossing from south to north. The Clerk awaits a date from the school to set up an event to mark the crossing due to the inclement weather. It was suggested that he now approach Mark Griffiths and seek his support in getting a response. Additional signing and, perhaps, yellow lines were worthy of consideration in reducing the risk of crossing.
Accounts 09/10 & Precept 2010/11
The Parish Council approved the Balance Sheet at end of February 2010; proposed Maureen Weston, seconded Bob Hole. The Parish Clerk confirmed that the £100 provided to support the Wiltshire Music Centre musical activity at Churchfields was subject to the proviso that it was for the Atworth site only. 
Copse of Pines, Mount Pleasant
The Parish Clerk reported that Sovereign Housing had made a contribution of £600. He was asked to thank them. He would now apply to the Area Board for a similar sum. This would now be considered in the next financial year.
Village Bier, refurbishment
It was agreed that this item be removed from the Agenda and reinstated in March 2011.
Securing the Village Green
The Clerk confirmed he had approached the Area Board for a grant. He had been advised of a potential source through Community First. As the possible grant was larger than the current requirement it was agreed; proposed Bob Hole, seconded John Lambert, that a further tranche of work be bid for including improving the access along Church Street and remove and replace trees.
Request for Bus Shelter
Madame Chairman reported that objections to the proposed site had been received. After debate it was agreed that John Polhill’s suggestion to review the Parish Plan data on this subject and report to the Parish Council but followed before any final decision is taken.
Wiltshire 2026, Planning Wiltshire’s Future The Clerk had nothing further to report. It was decided to remove from the Agenda.
Speeding and Mobile Speed Signs, letter from Melksham Without PC
The Clerk reported that the application to the Area Board had failed. Melksham Without Parish Council were pushing hard to reverse the decision. The Parish Council would await developments.
Sewer Pipe blockage outside the Village Hall
The Parish Clerk reported that the plumber commissioned to undertake the repair had decided not to do the work. An alternative source was suggested. The Parish Clerk would advise the residents etc involved of this delay.
BT Telephone Kiosk
It was agreed to remove this item from the Agenda.
Community digital mapping
The Clerk reported on his discussions with Bathford Parish Council. It was agreed; proposed Robert Floyd, seconded Maureen Weston that the Parish Council join the scheme.
Clock Tower servicing
The Clerk reported that he had received 2 quotes for a 3 year contract for servicing the Clock. After discussion it was agreed; proposed Tom McMahon, seconded Bob Hole to let the contract to Wiltshire Clock Repairs. The Clerk was asked to arrange.
Grit Bin, Coronation Road
The Clerk reported that he had confirmed the Parish’s requirements. It was agreed to remove from the Agenda.
Correspondence
Best Kept Village 2010 It was confirmed not to participate this year.
Stonar School participation in 2012 Olympics
The Clerk reported on his meeting with the Bursar. Whilst Stonar is still a potential site for pre-Olympic equestrian training there is nothing confirmed and, either way, it is unlikely to receive one of the senior teams. The activity is, therefore, unlikely to be large. It was agreed to remove from the Agenda.
Wiltshire Council Flood Fair
The Parish Council were advised of this forthcoming event. They were asked to tell the Clerk if they wished to attend.

Reports
None

Planning Applications
AT09/02946  35 Bath Rd             gnd flr ext’                  approved
AT10/00453  Great Chalfield Manor  convert store/kennel to public toilets
            After discussion it was agreed to support this application.


Authorisation of Cheques
Atworth Youth Club      repairs                 £750
Wiltshire Music Centre, for Churchfields        £100
Atworth Youth Club,     repairs                  £75

Approved; proposed Tom McMahon, seconded Maureen Weston.

Any other business
Fir Trees at Mount Pleasant
A member of the public raised the issue of the size of certain trees. Madame Chairman said she would look into.

Chimney at 112 Bradford Road
The Clerk was asked to review the planning requirement for this chimney.

Gas Board work in Bradford Road
Madame Chairman said she would look into the issue of the ground state left after workings.
The meeting concluded at 9:00pm

Dates of Next Meetings
Wednesdays 19th May (AGM) and 21st July 2010 at 7:00pm in the village hall.

Charles Boyle, Parish Clerk 


Atworth Parish Council
Minutes of Meeting held on Wednesday 20th January 2010

Apologies
County Councillor Mark Griffiths, offered his apologies.

Attending
Effie Gale-Sides, Bill Cooke, Alan Bagnell, Robert Floyd, Bob Hole, John Lambert, Tom McMahon, Richard Schoppler & Maureen Weston.

Minutes
The Minutes of the previous meeting were approved with one amendment; proposed Maureen Weston, seconded Alan Bagnell.

Matters Arising
Unitary Authority for Wiltshire
Effie Gale-Sides reported on her attendance at the Area Board meeting on 16th December. She was delighted that the Village Hall Trustees had been successful in the bid for a grant to replace the goalposts on the Recreation Field. She also reported on the AGM of the Area Partnership. She was on the Finance Committee and Mrs King on the Youth Committee. The next meeting of the Area Board would be on 3rd February; if any Councillor would like to attend could they please let the Clerk know. The Clerk reported that Wiltshire Council had decided that expenses incurred for Parish Council elections would be borne by the County. Resulting in a small saving to the Precept.
Community Policing
Madame Chairman welcomed PC Barry Dalton. PC Dalton reported on incidents in the past two months. PC Dalton focussed particularly on ‘peddlers’. He would encourage residents who felt intimidated or were subject to abusive language to contact the Police immediately. As the Neighbourhood Tasking Meeting had focussed on dog fouling he had suggested that Mr Williams (Wiltshire Council Dog Warden) attend this meeting. Madame Chairman thanked him for his attendance and for the efforts he and his colleagues were putting into policing the Parish.
Dog Fouling
Madame Chairman welcomed Sebastian Williams to the meeting. Mr Williams reported that much of their work recently has been concentrated on pest control and stray dogs. However they were looking to expand their activities on dog fouling. They were looking to empower other Wiltshire Council employees, e.g. Ground Maintenance Staff, to impose statutory fines. There followed a discussion on what could be done to improve matters in Atworth. Councillors were asked to let the Clerk know in the next few days where signs should be displayed. A review of all bye-laws would also be carried out in February; this would have implications for the Recreation Field. Madame Chairman thanked Mr Williams for attending and PC Dalton for arranging.
Parish Plan
In the absence of John Polhill, who sent apologies, the Parish Clerk provided a report. The analysis of the ‘tick boxes’ had just been received and would be considered by the Sub-group. The Clerk provided a short resume of its contents. The Parish Council expressed their thanks for the work done to date and particularly by Mr & Mrs Polhill.
School Travel Plan
The Parish Clerk reported that he has asked Wiltshire Highways Authority to resolve a problem seeing people attempting to use the pedestrian crossing from south to north. The Clerk had not been able to set up an event to mark the crossing due to the inclement weather. He would do so asap. He would also start the process to obtain a 20mph speed limit at  Churchfields.
Accounts 09/10 & Precept 2010/11
The Parish Council approved the Balance Sheet at end of December 2009; proposed Bob Hole, seconded John Lambert. After discussion it was agreed; proposed Bill Cooke, seconded Alan Bagnell that £100 is provided to support the Wiltshire Music Centre musical activity at Churchfields; subject to the proviso that it was for the Atworth site only. The Parish Council further considered the proposals on Financial Rules & Risk Management. Subject to a couple of amendments and clarifications it was agreed; proposed Maureen Weston, seconded Bob Hole that the Financial Regulations be adopted and published. Subject to a couple of amendments and clarifications it was agreed, proposed Bill Cooke, seconded Robert Floyd that the Risk Management Schedule be adopted and published. The Clerk was asked to check whether Council Property, the Village Hall & Youth Club, were registered at the Land Registry.
Copse of Pines Mount Pleasant
Madame Chairman reported that the public meeting held on 23rd November had supported the proposal to improve the Copse. Wiltshire Council had provided a quote (£1750) to complete the work. It was agreed; proposed John Lambert, seconded Bob Hole that the work be commissioned. The Clerk was asked to approach Sovereign Housing for a contribution, say £600, and the Area Board for a similar sum.  The action needed to be taken to close the existing footpath would be dealt with separately and after this initial stage.
Village Bier, refurbishment
The Clerk advised that this remained to be done but should await work on other issues, e.g. the Copse of Pines, the Parish Council concurred.
Securing the Village Green
The Clerk reported that Wiltshire Council would provide a grant for this work. After discussion it was agreed that a quote from English Landscapes for £1775 be accepted; proposed John Lambert, seconded Alan Bagnell. The Clerk was asked to seek £900 from the Area Board towards the work.
Request for Bus Shelter
Madame Chairman reported that the Clerk has set up a meeting with the residents of the houses close to the proposed site of the shelter; on Saturday 23rd January. It was agreed he should report back to the Planning Committee to consider the comments and agree way forward.
Wiltshire 2026 Planning Wiltshire’s Future
The Clerk reported back on his attendance at the meeting on 26th November. Wiltshire Council could neither comment on what ‘moderate’ development meant in terms of number of dwellings nor on possible location.
Speeding and Mobile Speed Signs letter from Melksham Without PC
The Clerk confirmed that he had written in support of MWPC application to the Area Board for additional Speed Advisory Units.
Noise Nuisance letter from Broughton Gifford PC
The Clerk confirmed that he had written to the owner of the land where the incidents occurred: the matter appeared to be resolved.
Sewer Pipe blockage outside the Village Hall
The Parish Clerk reported that due to the inclement weather it had not been possible to deal with the repair. He would put in hand.

Correspondence
Speed Limit Review
Madame Chairman drew the Council’s attention to the Wiltshire Council review of A & B class roads.
Community digital mapping
The Clerk was asked to find a parish using the process and obtain information to be considered at the Council’s next meeting.
Adopt Telephone Kiosk
After debate it was agreed; proposed Alan Bagnell, seconded Bob Hole that the Parish Council should not adopt and appeal against the removal of the kiosk on the main road through the Village.
Clock Tower servicing
It was agreed; proposed Bill Cooke, seconded Bob Hole, that the Clerk be authorised to agree a running contract for servicing the clock.
Atworth Youth Club financial support for repairs
After debate it was agreed; proposed John Lambert, seconded Robert Floyd that the Parish Council meet half the cost (£825) of the repairs. It was suggested to the Youth Club Organiser that Neston Estate be consulted about the problem and asked if it could assist resolution.
Atworth Youth Club eligibility to join
It was concluded that eligibility to be a member of the Youth Club was a matter for the Youth Club as reflected in its constitution. It was agreed; proposed John Lambert, seconded Bob Hole that Tom McMahon should be the Parish Council representative on the Youth Club Committee.

Reports None

Planning Applications
AT09/02810   55 Mount Pleasant          add detached house            approved
AT09/02946   135 Bath Rd                ground floor ext’             now approved
AT09/03231   Churchfields School        retention of temp’ classrooms approved
AT09/03303/5 The Old Forge, Bradford Rd single storey ext’            approved
CO09/02158   Neston Estate              quarry
             The Parish Council concluded that no additional comment was necessary


Authorisation of Cheques
English Landscapes grass cutting            £214.66
Aqueous            parish survey ½ cost     £404.23
P Sullivan         'bus shelter repair       £40.00
J Williams         village hall boiler     £1725.00
Aqueous            parish survey remainder  £317.60 
                     
Approved; proposed Bob Hole, seconded John Lambert.

Any other business
Grit Bin, Coronation Road. The Clerk was asked to arrange for this bin to be reinstated, other locations reviewed and that bins were restocked.

The meeting concluded at 9:45pm

Dates of Next Meetings
Wednesdays 17th March (apologies Robert Floyd) & 19th May 2010 in the Village Hall. The Parish Assembly will be on Wednesday 21st April 2010.

Charles Boyle, Parish Clerk 


Atworth Parish Council
Minutes of Meeting held on Wednesday 18th November 2009

Apologies Richard Schoppler; Mark Griffiths, County Councillor, also offered his apologies.
Attending
Effie Gale-Sides, Bill Cooke, Alan Bagnell, Robert Floyd, Bob Hole, John Lambert & Maureen Weston.
Minutes
The Minutes of the previous Meeting were approved; proposed Robert Floyd, seconded Maureen Weston.

Matters Arising

Unitary Authority for Wiltshire

Effie Gale-Sides reported on her attendance at the Area Board meeting on 23rd September. She summarised the range of items discussed mostly reflecting Melksham Town issues. She will be attending the Area Partnership AGM on Friday 20th November. She will also attend the next Area Board on 16th December unless any other of the Councillors wished to go.

Tree Damage

The Council noted that the Clerk will follow up with the Tree Officer & Warden. On that basis it was agreed to remove from the Agenda.

Community Policing

Madame Chairman welcomed PC Barry Dalton &, particularly, PCSO Maggie Ledbury. PC Dalton reported back on the Farm Watch process. On the issue of ‘civilian’ use of speed guns he suggested that the matter be raised at the next Area Board. On local issues; there had only been 2 minor incidents since the last meeting of the Parish Council. In the absence of Ken Spencer he also, briefly, reported on the last Neighbourhood Tasking Meeting, dog fouling being the main issue. Madame Chairman thanked them for their attendance and hoped the ‘drop-in’ facility would continue.

Parish Plan

In the absence of John Polhill, who sent apologies, the Parish Clerk provided a report. The final return was about 190 parish questionnaires, some 43%. This was a disappointment. An analysis of the comments was well underway and would be available to the Parish Council shortly. Analysis of the ‘tick boxes’ would be put to contract shortly. The work load was heavy and a delay of 2-3 months was now likely.

School Travel Plan

The Parish Council noted the complaints by the residents of 61/62 Bath Road to the pedestrian crossing. However the Council was committed to this crossing and, whilst appreciating the concerns expressed (including a perceived lack of communication), welcomed its creation. The Clerk was asked to discuss with Churchfields, the Village School, about marking the event in some way.

Accounts 09/10 and Precept 2010/11

The Parish Council noted the Balance Sheet at end of October 2009. After some discussion, including a review of the Village Hall needs, it was agreed; proposed Bill Cooke seconded Robert Floyd that the Precept for 2010/11 be set at £13000. A question on the method for paying for the Village Hall Insurance would be followed up by the Clerk. The Parish Council considered the proposals on Financial Rules & Risk Management. It was concluded that further time to examine was necessary and that they should be taken forward to the next meeting of the Parish Council.

Copse of Pines, Mount Pleasant

Madame Chairman reported that a public meeting has been called for Monday 23rd November to discuss its future at the Village Hall at 7pm. Wiltshire Council, the Area Board and the Housing Association would be present.

Village Bier, refurbishment

The Clerk advised that he had approached the Science Museum; they had been helpful but their leads had proved inconclusive. The Clerk had not yet raised with the Area Board but will do so once the Copse of Pines had been resolved.

Dog Bin & Dog Warden

It was agreed to remove this item from the Agenda subject to the proviso that the Clerk keep on top of the issue and come back to the Council in due course.

Securing the Village Green

The Clerk has received a quote from J H Jones & Sons. He has contacted Wiltshire Council about how to go about obtaining a grant towards the work.

Request for Bus Shelter

Madame Chairman reported that the Clerk had not had time to progress this further. The Clerk would now put in hand.

Co-option of New Councillor

Madame Chairman reported that Mr Thomas McMahon had volunteered for the vacant post. It was agreed, proposed Bill Cooke, seconded Maureen Weston, that Mr McMahon  join the Parish Council.

Correspondence
Wiltshire 2026, Planning Wiltshire’s Future
The Parish Council considered the Consultation Document and noted the proposal for moderate housing development in the Parish. The Clerk would attend the meeting scheduled for Thursday 26th November.
Public Access Defibrillator

It was decided; proposed Alan Bagnell, seconded Bob Hole, not to pursue the proposal.

Speeding and Mobile Speed Signs, letter from Melksham Without PC

It was agreed to support the proposal that Melksham Area Board purchase another 1 or 2.

Noise Nuisance, letter from Broughton Gifford PC

The Clerk was asked to write to the owner of the land where the incidents occurred suggesting that the owner might speak to the complainants.

Sewer Pipe blockage outside the Village Hall

The Parish Council indicated they where content with the way the Clerk was dealing with this incident.

Wiltshire Association of Local Councils Annual Report

The Parish Council noted the Annual Report.

Charges for Car Parking & Gate Access 2010

It was agreed; proposed John Lambert, seconded Bob Hole, that the charges remain unchanged for 2010; namely £60 for parking, £30 for crossing Council ground and £5 for gate access.

Date of Annual Parish Assembly 2010

It was concluded that the Parish Assembly take place on Wednesday 21st April 2010. Madame Chairman suggested that we make more of the event by having a couple of presentations and, perhaps, refreshments.


Reports

Community First AGM

Mavis King reported that a proposal to incorporate Swindon had failed. The AGM’s of Youth Action Wiltshire and WALC took place on the same evening.
Melksham Health Forum
Maureen Weston reported on the recent meeting. Melksham Hospital was busier than ever and the x-ray unit would remain. The Forum were advised that anyone needing to attend the Minor Injury Unit and without transport should dial 999. The Forum would be incorporated as a sub-committee of the Area Board with the Chairman attending.


Planning Applications

AT08/03237 116 Bradford Rd              separate dwelling.  Appeal upheld
AT08/02047 35 Godwins Close             rear conservatory.  Approved
AT09/02160 Old Forge, Bradford Road     extension.          Refused
AT09/02367 Neston Farm Shop             opening hours.      Approved
AT09/02695 17 Nursery Close             conservatory.       Approved
AT09/02810 55 Mount Pleasant            add detached house. Await decision
AT09/02946 135 Bath Rd                  ground floor ext’   Approved
AT09/03231 Churchfield’s School         Retention of temp’ classrooms
           The Parish Council supported this application
AT09/03303/5 The Old Forge, Bradford Rd single storey ext’
           The Parish Council supported this application


Authorisation of Cheques

C Boyle Parish Plan       Questionnaire                  £109.87
Shaw & Sons               Minute Book                     £99.14
C Boyle                   ½year Salary (Apr-Sep 09)     £1861.15
C Boyle                   ½year Office Allowance (ditto) £232.64
C Boyle                   ½year Office Expenses (ditto)  £114.15
HM Revenue & Customs      (1/2 year income tax)          £365.29
English Landscapes        grass cutting                  £214.66
National Trust            footpath Great Chalfield       £250.00
Royal British Legion      Remembrance Wreath              £16.50
Alliance & Leicester      Sinking Fund                  £6000.00

Approved; proposed Bob Hole, seconded John Lambert.


Any other business

Drains, Bradford Rd. It was recommended that any residents concerned should write to the Parish Council.

The meeting concluded at 21:35.

Dates of Next Meetings
Wednesdays, 20th January & 17th March 2010 in the village hall.

Charles Boyle,
                   Clerk, Atworth Parish
Council


Atworth Parish Council
Minutes of Meeting held on Wednesday 16th September 2009

Apologies  Bob Hole & John Lambert; Mark Griffiths, County Councillor, also offered his apologies.
Attending
   Effie Gale-Sides, Bill Cooke, Alan Bagnell, Robert Floyd, Richard Schoppler & Maureen Weston.
Minutes
The Minutes of the previous Meeting were approved; proposed Maureen Weston, seconded Bill Cooke.

Matters Arising

Unitary Authority for Wiltshire

Abbi Gutierrez, Melksham Area Board Manager, introduced herself and explained her role and the role of the Area Board. She highlighted 2 grant schemes that might be of use to Parish Council initiatives e.g. Parish Plan. Abbi also highlighted the Community Area Partnership and its next meeting on 12th October at Bower hill. She would check where the Health Working Group sat in the local community structure. Madame Chairman thanked Abbi for attending and explaining very clearly the new community arrangements. It was agreed that she would attend the Area Board meeting on 23rd September at Bower hill.
Tree Damage
The Council noted that Wiltshire Council has now appointed a Tree Officer and that our report on village trees had been passed to him. The Clerk has advised our Parish Tree Warden and will follow up with the Tree Officer.
Community Policing
Madame Chairman welcomed Sgt Mel Rolfe who reported on recent incidents. It was agreed to have an additional drop in before meetings of the Parish Council. Sgt Rolfe would arrange. She would report back on the % involved in local Farm Watch. She would also come back on the legality of ‘civilians’ operating speed recording devices.
Parish Plan
The Parish Clerk reported that about 100 parish questionnaires had been returned. He, again, thanked Village Magazine distributors, for collecting many. A meeting with Community First took place in August. They had made a number of recommendations on initial analysis, requiring additional people resources, to start the process of developing the Plan. The Parish Council expressed its concern about this additional work and asked the Parish Plan Sub-Group to consider the implications and report back.
School Travel Plan
The Parish Council noted that the pedestrian crossing work would also include improvements to the pavements. The Planning Sub-Committee were invited to consider the need for warning signs.
Accounts 2009/102009
The Council noted the 2008/9 Accounts had been cleared by the external auditors. The six month report for 2009/10 was approved; proposed Maureen Weston, seconded Bill Cooke.
Copse of Pines, Mount Pleasant
Madame Chairman reported that the Clerk had been advised that there wasn’t any money available to pursue the agreed improvement plan. It was agreed that it should be taken up with the Area Board.
Village Bier, refurbishment
The Clerk advised that he had received a quotation for £1000 to £1500 to repair the bier. The Parish Council concluded that this was unaffordable. The Clerk was asked to put to the Area Board for grant funding. The Science Museum at Wroughton should also be approached.
Dog Bin & Dog Warden
The Clerk reported that Wiltshire Council has appointed a Senior Pest Control Officer whose responsibilities include dog fouling. The Clerk has contacted seeking his assistance with dog bins and preventing fouling.
Bradford Road subsidence
It was agreed; proposed Bill Cooke, seconded Maureen Weston, that this item be removed from the Agenda.
Securing the Village Green
The Clerk has asked J H Jones & Sons to provide a quote. He then hopes to obtain a grant towards the work.
Jane Brown Charity
It was agreed; proposed Maureen Weston, seconded Robert Floyd to remove this item from the Agenda.
Request for Bus Shelter
The Clerk reported the regulations that the Council would have to abide by in acquiring additional bus shelters. It was agreed; proposed Robert Floyd, seconded Maureen Weston to accept the regulations including the liability to meet removal costs. The Clerk would now put in hand.
Atworth Youth Club
The Council noted the letter from the Youth Club explaining how the money granted had been used. It was agreed; proposed Bill Cooke, seconded Maureen Weston that the item be removed from the Agenda.
Best Kept Village
The Parish Council noted the reason for our failure to progress and agreed to remove from the Agenda; proposed Bill Cooke, seconded Maureen Weston.

Correspondence
Resignation of Mr J Higgs and co-option of replacement Councillor
Madame Chairman reported that she had written to thank Jonathon for his contribution. The Clerk was asked to explore co-option.
Harmonisation of Concessionary Travel
The Clerk drew to the Parish Council’s attention to the consultation exercise currently underway.
Wiltshire Air Ambulance Appeal, Clothing Bank
The Parish Council supported the suggestion, subject to a suitable site becoming available.
House Conditions Survey
The Clerk drew the Parish Council’s attention to the survey.

Reports
There were none.

Planning Applications
AT09/01365 Stonar School           riding school improvements Approved
AT08/03237 116 Bradford Rd         separate dwelling          Appeal
AT08/02047 35 Godwins Close        rear conservatory          Await decision
AT09/02160 Old Forge Bradford Road extension                  Await decision
AT09/02367 Neston Farm Shop        opening hours              Await decision

Authorisation of Cheques
A. Bray,            new notice board          £168.00
English Landscapes, grass cutting             £214.66
H Croker,           radiators village hall   £1107.45
Avon Printing,      parish questionnaire      £335.00
Atworth WI          caretaking materials       £62.44
Atworth WI          ½ year payment caretaking £316.00
SLCC,               annual subscription        £94.00
C Hitchcock,        village hall flooring    £1380.00
Mazers,             external audit            £155.25

Approved; proposed Robert Floyd, seconded Richard Schoppler.

Any other business
Stonar School, participation in 2012 Olympics
The Clerk was asked to write to Stonar School to seek information about the possibility and consequences to local roads.
Affordable Housing
The Clerk advised the Parish Council that a planning proposal for affordable housing, to include meeting Atworth’s needs, has been made at Norrington Lane Shaw. There were no current proposals for an Atworth site.

The meeting concluded at 21:20pm.

Dates of Next Meetings
Wednesdays, 18th November 2009 & 20th January 2010 in the Village Hall.

C
harles B
oyle, Atworth Parish Clerk


Minutes of Atworth Parish Council Meeting held on
Wednesday 8th July 2009

Apologies
Alan Bagnell, Bob Hole & Richard Schoppler
 
Attending
Effie Gale-Sides, Bill Cooke, Robert Floyd, Jonathon Higgs, John Lambert & Maureen Weston. Mark Griffiths, County Councillor, was also in attendance. He gave a brief summary of his background and indicated that he could be contacted on any issues raised with Wiltshire Council.
 
Minutes
The Minutes of the previous Meeting were approved; proposed Bill Cooke, seconded Jonathon Higgs.
 
Matters Arising
Unitary Authority for Wiltshire
John Lambert attended the first meeting on 1 July, reported below. The Clerk had been unable to raise the issues identified at the AGM. They would be taken up with the Melksham Area Board Manager subject to review at the end of this evenings meeting
Tree Damage
The Council noted that a response was awaited from Wiltshire Council.
Community Policing
Madame Chairman reported on the recent meeting with Chief Inspector Williams following the letter to the Chief Constable of Wiltshire Police. Sgt Mel Rolfe was in attendance and reported on recent incidents. She asked that the dates and times of the ‘drop ins’ by the local police be reported on the Notice Boards and, if possible, to have an additional drop in before meetings of the Parish Council. The Council expressed interest in setting up a local Farm Watch and their discontent with the 0845 contact method with the Police.
Parish Plan
John Polhill, the Chairman of the Parish Plan Sub-group, was present and reported that the parish questionnaire had been issued with considerable help from Village Magazine distributors, for which much thanks. The process of producing a Parish Plan was now back on track. It was intended to send returned questionnaires for analysis towards the end of July. A meeting with Community First will take place in August to start the process of developing the Plan. The Parish Council expressed its thanks to John and his team for all the work done to date.  
School Travel Plan
The Parish Council were delighted to learn that the pedestrian crossing was scheduled for March 2010. The lack of information on improving the pavement would be followed up, perhaps through the Area Board.
Accounts 2009/102009
The Council noted the initial Balance Sheet for the year. The Clerk reported that the Precept would be provided in two tranches, half now and the remainder in September.
Copse of Pines, Mount Pleasant
Madame Chairman reported that the Clerk was chasing Wiltshire Council to provide the new fencing for the copse. Maureen Weston reported that there had been recent activity on the site.
Village Bier, refurbishment
The Clerk advised that he had made contact with a potential renovator. He was asking for photo’s which would be obtained and sent.
Dog Bin & Dog Warden
The Clerk reported no progress. It was agreed this item be raised at the Area Board. A letter has been placed in the Village Magazine reminding owners of responsibility for removing dog faeces from pavements and footpaths.
Bradford Road subsidence
The Clerk has arranged for the Parish Steward to contact John Lambert on his next visit, 22 July, to view the subsidence. The issue of road sweeping where there is no kerb to be raised at the Area Board. The steward was also to be asked to clear the gully on the Neston Road.
Securing the Village Green
The Clerk reported that he was unable to obtain further quotes and has asked Wiltshire Council for assistance. Robert Floyd and Jonathon Higgs suggested possible contractors. They would provide details to the Clerk.
Jane Brown Charity
The Clerk went through the detail of the Charity and a debate ensued on the merits of continuing or seeking closure. It was concluded that it should continue but that the annual payment be retained until there was a reasonable sum that might be awarded.
Request for Bus Shelter
The Clerk has started the process. He has been advised that a grant might be available towards the costs. He is following up on the grant and the issue of planning with Wiltshire Council.
Atworth Youth Club
This year’s grant had been paid and a letter of thanks received.
Best Kept Village
The Parish Council thanked the residents who had cleared the unadopted piece of grass. Mark Griffiths would take forward to Wiltshire Council the issue of adoption.

Correspondence
Proposal to adopt Mount Pleasant Copse of Pines
A resident has suggested that the Parish Council should either seek ownership or adopt, and therefore management of, the copse. The Parish Council considered that it would complicate matters when action was in hand to improve the feature. They concluded that the issue be reconsidered once the current work had been completed.
 
Reports
John Lambert reported on the first meeting of the Melksham Area Board. Particular points of interest were that the Board has some £49k available for funding local improvements; the presentation on the new secondary school for Melksham was informative and the establishing of the Community Area Partnership was an early priority. The next meeting was on 23rd September, venue to be reported.
 
Planning Applications
AT09/00152 Neston Farm Shop, replace marquee.                Approved
AT09/00516 Gable Cottage,    Little Chalfield, new paddock.  Approved
AT09/00500 16 Bath Rd,       single storey ext’.             Approved
AT09/00935 116 Bradford Rd,  car parking spaces.             Refused
AT09/01365 Stonar School,    riding school improvements.     Await decision
AT08/03237 116 Bradford Rd,  separate dwelling.              Appeal.

The Parish Council considered the appeal and concluded that their earlier comments stood amplified by the points identified by the, previous, District Council and that the Clerk should write expressing their objection to the Appeal; proposed John Lambert, seconded Bill Cooke.

Authorisation of Cheques
Community First           subscription                £36.00
Allianz,                  Parish Council insurance  £1083.97
Community First,          Village Hall insurance    £1534.42
Atworth Youth Club,       grant                     £1000.00
Atworth Village Magazine, grant                      £150.00
R Hatherall,              internal audit              £86.25
English Landscapes,       grass cutting              £214.66
K Young,                  footpath improvements      £250.00

Approved; proposed Bill Cooke, seconded Maureen Weston.
 
Any other business
None
The meeting concluded at 21:15
 
Dates of Next Meetings
Wednesdays, 16th September & 18th November 2009 in the Village Hall. 


Atworth Parish Council
Minutes of Annual General Meeting held on Wednesday 20th May 2009

Apologies   Maureen Weston & Robert Floyd

Attending   Effie Gale-Sides, Bill Cooke, Alan Bagnell, Jonathon Higgs, Bob Hole, John Lambert & Richard Schoppler.

Election of Chairman and Vice Chairman
Effie Gale-Sides was approved as Chairman; proposed Bob Hole, seconded Bill Cooke. Bill Cooke was approved as Vice Chairman; proposed Bob Hole, seconded Alan Bagnell.

Sub-Committee Posts
It was agreed that Mr Ken Spencer be added as a Community Safety Representative; that the Traffic Calming be removed and that Maureen Weston be invited to take on the role of Wiltshire College Representative. All other appointments to remain as for 2008/9 and the new list published.

Discussion on Council Assets and Trustee Responsibilities
The Clerk described the assets, identified in the Annual Accounts, and explained the method of valuation. He identified that there was an asset to add, the Village Green; he would do so in this financial year. The Clerk then reviewed the Parish Councils’ responsibilities as sole Trustee of Atworth Youth Club. As the Trustee Agreement was out of date it would need to be revisited. He would seek legal assistance to re-establish.
 
Minutes
The Minutes of the previous Meeting were contested. John Lambert questioned the accuracy of the entry on the Jane Brown Charity. There was some debate over which particular Jane Brown Charity was described. The minutes where then approved; proposed Bill Cooke, seconded Jonathon Higgs.

Matters Arising
Unitary Authority for Wiltshire
The Parish Council noted the dates for the newly established Melksham Area Board. It was agreed that in considering the Parish Council Agenda items for the Area Board be identified. It was also agreed that John Lambert attend the first meeting, on 1 July, with Alan Bagnell attending the second.
Tree Damage
The Council noted that the report on Atworth Village trees had been given to the relevant officer of Wiltshire Council.
Community Policing
Madame Chairman reported on her recent meeting with the Police. Wiltshire Police will look into the legality and cost of speed activated signs. It will take some time before there is a response. Wiltshire Police reported that, elsewhere, they had been a target for vandalism.
Parish Plan
The Parish Council noted that there had been about a 60% response to the sample questionnaire. The construction of the final version was now underway but it process was about a month adrift from the original target.      
School Travel Plan
The Parish Council were pleased to note that a pedestrian crossing had been included in the highways programme for this financial year. It was agreed that this should be an item for the Area Board.
Erection of Flag Pole
After debate it was agreed; proposed Bill Cooke, seconded John Lambert that this issue should no longer be pursued and that the stanchions should be removed. The item also to be removed from the Agenda.
Accounts 2008/09 & 2009 Precept
The Council approved the Accounts for 2008/9; proposed Bill Cooke, seconded Alan Bagnell and that the Chairman sign the Accounts.
Donations & Grants
Jonathon Higgs proposed that the grant to Atworth Youth Club be increased to £1000 annually. After debate it was agreed; proposed John Lambert, seconded Alan Bagnell that it be increased to £1000 for this year only.
Copse of Pines, Mount Pleasant
Madame Chairman reported that Wiltshire Council has approved the provision of new fencing around the copse. It has also instructed English Landscapes, its grounds contractor, to clear and keep clear the land.
Lane to Stonar
The Parish Council agreed to remove this item from the Agenda.
Village Bier, refurbishment
The Clerk has spoken to Wiltshire Councils’ Historic Agency. They have, now, identified a possible source for repair. The Clerk will follow up.
Dog Bin & Dog Warden
The Clerk reported nil progress. It was agreed that this item be raised at the Area Board. It was also agreed that a letter be placed in the village magazine reminding dog owners of their responsibility for removing dog faeces from pavements and footpaths.
Bradford Road subsidence. It was agreed that the Clerk arrange for the Parish Steward to contact John Lambert to identify the subsidence. The issue of road sweeping where there is no kerb to be raised at the Area Board.
Securing the Village Green
The Clerk reported that he was having difficulty in obtaining further quotes. He was asked to persevere.
Closure of BT phone box
As there had been no change in this issue it was agreed that the item be removed from the Agenda.
Jane Brown Charity
The Parish Clerk was asked to clarify the particular element bringing whatever documentary evidence was available and that he should write to Sir James Fuller to propose the closure of the Jane Brown Charity for the relief of the poor as previously agreed.
Request for Bus Shelter
The Parish Council Planning Sub-Committee reported the outcome of its deliberations. After debate it was approved, with one abstention, that another bus shelter should be provided in the Village; proposed Richard Schoppler, seconded Bob Hole. It was further agreed, with one abstention, that it be place directly opposite the existing bus shelter adjacent to the mini-roundabout. The Clerk was asked to progress the matter.
Atworth Youth Club
Jonathon Higgs raised the issue of the valuation of the Youth Club premises. It was agreed to accept a new valuation for insurance purposes.
Parish Improvement Grant
The Parish Council noted that the work on footpath improvements was underway. It was agreed to remove from the Agenda.
Best Kept Village
The Parish Council looked forward to the inspection and hoped all in the Village would cooperate.

Correspondence
Freedom of Information
The Clerk reported that he had received a DVD explaining the Councils responsibilities. The Chairman would review first.
Wiltshire Local Transport Plan 2011
The Clerk reported on the consultation.
Public Sector Duties
The Clerk drew the Parish Councils attention to its responsibilities under the Equalities Bill.

Planning Applications
AT09/00152  Neston Farm Shop,                replace marquee.    Referred to SoS.
AT09/00516  Gable Cottage, Little Chalfield, new paddock.        Await decision.
AT09/00500  16 Bath Rd,                      single storey ext’. Await decision.
AT09/00935  116 Bradford Rd,                 car parking spaces. Await decision.


Authorisation of Cheques
C J Boyle; ½ Year Salary (Oct 08-March 09)         £1836.24
C J Boyle; ½ Year Office allowance (ditto).         £229.65
C J Boyle; ½ Year Expenses (ditto).                 £113.91
Inland Revenue; ½ Year Salary (ditto).              £459.96
English Landscapes, ground maintenance.             £191.82
WALC subscription.                                  £346.76
Grafton, concrete rings for footpath improvements.  £459.96


Any other business
The Parish Council expressed their concern over the recent outbreak of vandalism in the Parish. It was agreed; proposed Bill Cooke, seconded Alan Bagnall that a letter be written to the Chief Constable expressing their concern and that it be reported in the village magazine.

It was agreed that the Caretaker be asked to cut the piece of grass at Clock Tower View that had not yet been adopted by Wiltshire Council.
The Parish Council asked that the notice boards be cleared of extraneous material.

Dates of Next Meetings
Wednesdays, 8th July & 16 September 2009 in the Village Hall.


Minutes of Annual Parish Assembly
Held on Wednesday 18th March 2009

Apologies
Delyth Wiltshire.

Present
Councillors: Effie Gale-Sides, William Cooke, John Lambert, Alan Bagnell, Bob Hole, Robert Floyd, Maureen Weston, Jonathon Higgs, Richard Schoppler and 17 members of the Public.
 
Minutes
The Minutes of the Parish Assembly held on 19th March 2008 were read; approved proposed Maureen Weston, seconded Bill Cooke and signed by the Parish Council Chairman.
 
Matters Arising
None
 
Chairman’s Report
This was read out. It will be included on the Village Website and in the Village Magazine.
 
Report from St Michaels & All Angels
The Vicar, Rev’d Jill Perrett, gave\ her report reflecting on the high activity and commitment of the congregation and the wider involvement of the community.
 
Police Report
PCSO Ledbury gave a briefing on policing in Atworth in the last year. She reported on the changes to police area groups to fall in line with the new Area Boards to be created with Wiltshire Council. Mr Spencer also provided a report on the activities of the police liaison group. His and her report will feature on the website, as will other reports given on the night.

Report from Head teacher, Churchfields, the Village School
The Clerk apologised for Mrs Wiltshire’s absence and read her report.
 
Report from Atworth WI
A member of the WI read their report.
 
Report from Atworth Youth Club
Four members and the Organiser of the Club delivered a report on the year’s activities and the range of facilities and activities available.  The Report is available from the Youth Club.

Report from Atworth Guides & Brownies
Miss J Cainey, a member of the Guides provided a report on the previous 12 months activities.
 
Report from Atworth Independent Church
Mr Rodney Price summarised his report.   
 
Report from Village Hall Trustees
The chairman of the trustees reported on the present state of both the hall and the recreation field. 
 
Report from Atworth History Group
David Webb précised his report, available as above.

Report from the Editor of the Village Magazine and Website
The Editor read his report to the Assembly by. It will also be included as above.
 
Bank & Building Society Balances (at 18th March 2009)
Reserve Account: £7765.42
Bank Balance:    £7341.10

The net value of the Parish including fixed assets is £166,993.28.
 
Any Other Business
Mr Cooke drew the Assembly’s attention to the increase in the Precept for 2009/10 solely due to make provision for purchase of a bus shelter.
Mr Floyd sought confirmation that the Pre-school and Mother & Toddler Groups were now operating out of Churchfields.

Given that a significant number of reports are now being provided the Parish Assembly should be established as a separate gathering in future years.
 
There being no more business the meeting closed at 8:20pm.


Minutes of Atworth Parish Council Meeting held on
Wednesday 18th March 2009

Apologies  None

Attending  Effie Gale-Sides, Bill Cooke, Alan Bagnell, Robert Floyd, Jonathon Higgs, Bob Hole, John Lambert, Richard Schoppler & Maureen Weston.

Minutes    The Minutes of the previous Meeting were approved; proposed Bob Hole, seconded Alan Bagnell, carried.

Matters Arising

Unitary Authority for Wiltshire
Richard Munro, WCC Project Manager, briefed the Council on the changes and opportunities resulting from the creation of Wiltshire Council. As to delegating services to parish councils the criteria are value for money, capacity and capability of the PC to take on. Alternatively there could be opportunity for greater operation and direction rather than management. The Area Boards would have the ability to manage services across parish boundaries where it meets the criteria. In bidding for funding to an area board the rôle of a parish plan was noted. Madame Chairman thanked Mr Munroe for attending and for his informative input.

Tree Damage
The Council welcomed Mr Player to the meeting and thanked him for volunteering to become Tree Warden for Atworth. It was agreed, proposed Bob Hole, seconded Alan Bagnell, that Mr Player should be paid his travel expenses when on tree warden business.

Community Policing
The Clerk reported the detail provided by PCSO Ledbury on speeding through the village. In the light of this information the Council remained of the opinion that a speed gun should not be purchased.

Parish Plan
The Parish Council noted that the Sample Questionnaire had been issued to about 50 households and was due to be reviewed in early April. The final version remained on target to be issued to all households and businesses towards the end of May.
   
School Travel Plan
The Parish Council noted that the Clerk had written to Churchfields as instructed. It is now a matter for the County to allocate the money for the pedestrian crossing and pavement improvements.

Erection of Flag Pole
Mr Higgs has the matter in hand.

Accounts 2008/09 & 2009
Precept: The Council noted the draft end of year balance sheet.

Copse of Pines, Mount Pleasant
A site meeting with Sovereign Housing, a representative of the District Council, Madame Chairman and the Clerk finally took place on 27th January. A way ahead on improving the site was agreed but would be subject to Wiltshire Council’s funding decisions.

Lane to Stonar
The Parish Council noted the letter of thanks from St Michaels. The Clerk has reported the potholes remaining.

Village Bier, refurbishment
The Clerk has asked Trowbridge Museum, which also holds a bier, for assistance. He awaits a reply. The issue of charging for use of the Bier was discussed. It was decided not to charge until the Bier was fully serviceable.

Dog Bin & Dog Warden
The Clerk reported that he still awaited information as to whether bins might become available ex-Warminster.

Bradford Road subsidence
The Clerk has reported the problem.

Securing the Village Green
The Clerk has obtained an illustrative quote for kerbing and recovery of the verge. He was directed to obtain further quotes and seek a possible grant towards the work.

Closure of BT phone box
The Clerk reported that a response to the District Council objection to closure was still awaited.

Jane Brown Charity
The Charity Commission has now advised how this Charity may be closed. Madame Chairman, one of the Trustees would raise with other Trustees and seek their agreement to its closure.

Request for Bus Shelter
The Parish Council Planning Sub-Committee has not yet had opportunity to consider the locations and report to the Parish Council but will do so shortly. The Clerk has arranged with the Parish Steward to look at the drainage on the main road at the bus shelter near the Bear Garage. A temporary fix has been made. Full correction will have to await funding allocation.

Atworth Youth Club
The Clerk reported that the lease on the Youth Club was not due until 2012. He would return to the matter in 2011.

Churchfields Community Governor
It was agreed that this item could be removed from the Agenda.

Substitutes for Council Representatives
Richard Schoppler agreed to replace Jonathon Higgs as council representative to the village hall.

Parish Improvement Grant
The Parish Council noted with approval the successful bid for a grant as contribution to improvement of the footpaths around Great Chalfield. It was agreed that Richard Bill should be thanked for his contribution to the bid.

Correspondence

Best Kept Village
It was agreed that we should take part in the 2009 competition.

Parish Council powers to promote wellbeing
The Parish Council noted the requirements.

Reports

Maureen Weston reported on her attendance at the Wiltshire Involvement Network set up to support employment in the County.

Planning Applications

AT08/02202  Neston Farm Shop, marquee                         Refused
AT08/03439  35 Godwins Close, extn                          Withdrawn
AT08/03462  The Hayes, erect gate posts                      Approved
AT08/03469  Churchfields, covered play area                  Approved
AT09/00152  Neston Farm Shop, replace marquee          Await decision
AT09/00285  49 Bath Road, holiday flat                       Approved
AT09/00516  Gable Cottage, Little Chalfield, create paddock   Support

        
Authorisation of Cheques

English Landscapes (grass cutting)   £191.82
Atworth WI         (caretaking)      £316.20
Approved proposed: Bob Hole, seconded Robert Floyd

Dates of Next Meetings

Wednesdays, 20th May (AGM) & 8th July at 7:00pm in Village Hall.

The meeting closed at 9:55pm.
Charles Boyle,  Clerk, Atworth Parish Council 


Atworth Parish Council
Minutes of  Meeting held on Wednesday 21st January 2009

Apologies     None
 
Attending   Effie Gale-Sides, Bill Cooke, Alan Bagnell, Robert Floyd, Jonathon Higgs, Bob Hole, John Lambert, Richard Schoppler & Maureen Weston.
 
Minutes     The Minutes of the previous Meeting were approved; proposed Maureen Weston, seconded Alan Bagnell, carried.
 
Matters Arising

Community Policing
The Clerk reported that he had not discussed use of electronic speed recording with Mr Spencer. The reason being that, as a result of a traffic survey conducted by WCC (to be discussed under School Travel Plan), there was evidence that excess speeding was very limited through the village. It was likely that expenditure would be a wasted. The Parish Council concurred with this judgement. On a related subject the Clerk was asked to obtain previous speeding data from our local PCSO.

Parish Plan
The Parish Council noted that the Initial Sample Questionnaire was near completion and on target to be issued mid-February. Depending on the response and need to alter the main Questionnaire the plan remained to issue in April.

School Travel Plan
The Parish Council were pleased to learn that the review of the Walking Bus had lead to the recommendation by WCC that a pedestrian crossing was required on the Bath Road. The Parish Council hoped that it would be funded for the next financial year. The Clerk was asked to write to the School and congratulate them on the success of the Travel Plan.

Erection of Flag Pole
Mr Higgs would chase up with Mr Bird to arrange for access to his yard to retrieve the pole.

Accounts 2008/09 & 2009 Precept
The Council noted the three quarter year balance and that the final outturn should be in the order of £14.5k. The Clerk reported that he has bid for a precept of £15k, including £3k provision for a bus shelter, for 2009/10.
 
Copse of Pines, Mount Pleasant
A site meeting with Sovereign Housing, on 4 December, with WWDC, had failed to happen as a result of illness. A new date has been set for 27 January. Madame Chairman reported on her meeting with Head of Open Spaces Planning for WCC. She hoped that his recommendations would be taken up by WWDC. Mr Schoppler reported that the Woodland Trust had produce packs for leafleting households on maintaining woods. The Clerk was asked to thank Mr Haslett for his letter describing the history of the copse.

Lane to Stonar
The Parish Council noted the letter of thanks from St Michaels. The Clerk was asked to check if the few potholes remaining could be filled.

Unitary Authority for Wiltshire
The Clerk reported that he had not been able to get a representative to this meeting but he had arranged for Richard Munro, WCC Project Manager, to attend the March meeting of the Council. The invitation to comment on the Draft Handbook on Area Boards was noted. Also the restrictions placed on Parishes to choose which Area Board to join.

Village Bier, refurbishment
The Council noted that this item had not been progressed partly due to lack of suppliers. The Clerk was asked to follow up a number of suggested suppliers/possible experts. It was agreed that the issue of charging for use of the Bier would be discussed at the next meeting of the Council.

Dog Bin & Dog Warden
The Clerk advised that he awaited information as to whether bins might become available ex-Warminster.

Bradford Road subsidence
The Clerk has reported the problem; a similar problem at Purlpit Bridge has been dealt with by the Parish Steward.

Securing the Village Green
The Clerk was directed to obtain quotes and seek a possible grant towards the work of kerbing the green.

Closure of BT phone box
Madame Chairman reported that a response to the District Council objection to closure was still awaited.

Car Parking at Village Hall & Gate charges
The Council noted that all fees had been paid. It was agreed to remove from agenda.

Jane Brown Charity
John Lambert explained how the charity could be wound up. The Clerk was asked to put in hand.

Location of Bobby Van
Madame Chairman reported that the arrangement for our PCSO to hold a ‘surgery’ at the Independent Church has been set up and reported in the Village Magazine. It was agreed to remove this item from agenda.

Request for Bus Shelter
The Parish Council Planning Sub-Committee has yet to consider the location and report to the Parish Council. It was noted that a number of objections, written and verbal, had been received. It was suggested and agreed that the Planning Sub-Committee should extend its review to cover other sites (opposite the Clock Tower and the stop before Purlpit). The Clerk was also asked to arrange with the Parish Steward to look at the drainage on the main road at the bus shelter near the Bear Garage.

Tree Damage
The Council noted with pleasure that Mr Player has volunteered to become Tree Warden for Atworth. It was agreed that he be given a copy of the report on our trees and that he be invited to the next meeting of the Parish Council.

Atworth Youth Club
The Clerk has written to the Neston Estate seeking an extension to the lease on the Youth Club.

Churchfields, Community Governor
Mrs King has, reluctantly, had to decline. It was agreed that Effie Gale-Sides should replace Mrs King.
Substitutes for Council Representatives. Mr Higgs asked that he be replaced as Council Representative to the Village Hall Trustees as he was heavily committed to the Youth Club. Mr Schoppler said he would consider taking on. Madame Chairman asked that Councillors be prepared to back up their colleagues when unable to attend an event at which the Council should be represented.
 
Correspondence

The Rural Services Network The Council decided not to join.
Parish Improvement Grants The Council noted the opportunity to apply for footpaths etc. Mr Floyd would consider and report back.
Code on local authority publicity The Council decided not to comment.

Reports  None
 
Planning Applications

AT08/02920         112 Bradford Rd, tree felling.            Approved
AT08/00113         9 Chapel Rise, boundary fence.         Approved
AT08/02202         Neston Farm Shop, marquee.           Await decision
AT08/03153         Gable Cottage, Little Chalfield, ext’. Approved
AT08/03237         116 Bradford Rd, separate dwelling. Refused
AT08/03439         35 Godwins Close, ext’.                   Await decision
AT08/03462         The Hayes, erect gate posts.             Await decision
AT08/03466          Churchfields, tree cut back.             Approved
AT08/03469          Churchfields, covered play area.      Await decision          
 
Authorisation of Cheques
 
S.Jordan (Flag pole rope)                            £7.84
English Landscapes (grass cutting)            £195.99
Approved proposed: Robert Floyd, seconded Bob Hole.

Any other business

It was agreed that a session on ownership and trusting of Council assets be held.
The Parish Council will meet at 6:30pm (i.e. a half hour early) on 20th May 2009. 
 
Dates of Next Meetings
 
Wednesdays, 18th March (after Parish Assembly) at 7:00pm & 20th May at 6:30pm in Village Hall

The Meeting closed at 8:55pm.


Atworth Parish Council
Minutes of
Meeting held on Wednesday 19
th November 2008.

Apologies   Robert Floyd & Jonathon Higgs
Attending
   Effie Gale-Sides, Bill Cooke, Alan Bagnell, Bob Hole, John Lambert, Richard Schoppler & Maureen Weston.
Minutes
     The Minutes of the previous Meeting were approved; proposed Maureen Weston, seconded Richard Schoppler, carried.

Matters Arising

Community Policing
Madame Chairman read out a letter from WCC explaining that, on current evidence, speeding in Atworth was not an issue. Mr Spencer, attending, was invited to describe how a parish council in Lincolnshire had purchased an electronic speed device to be operated by the Police. It was agreed that the Police be approached about using such a device. The Clerk was asked to follow up and discuss further with Mr Spencer.

Parish Plan
Maureen Weston reported on a recent meeting in Salisbury which highlighted the importance of Parish Plans. Consultations with interest groups in the Parish are near an end and the first cut at a sample questionnaire is underway. Its issue early in the New Year is on target.

School Travel Plan
The Parish Council noted that the report from WCC on the implications on travel safety for the School Travel Plan was awaited.

Accounts 2008/09 & 2009, Precept
The Council noted the half year outturn and that the final outturn should be in the order of £14k. After debate it was agreed, proposed by Bill Cooke, seconded John Lambert, that a precept of £15k, including £3k provision for a bus shelter, be set for 2009/10.

Copse of Pines, Mount Pleasant
Madame Chairman reported on a meeting with the Wiltshire Trust for Nature Conservation who was interested in improving the area for conservation. The Clerk has had a site meeting with Sovereign Housing and a further meeting on 4 December, to include a representative of WWDC, is in hand.

Lane to Stonar
Madame Chairman was able to report that WCC had laid planings free of charge. The action to arrange purchase and laying can be postponed for a time.

Unitary Authority for Wiltshire
The Parish Council debated as to whether to seek membership of an Area Board, not necessarily Melksham. It was agreed to invite a representative of the Trowbridge Board, preferably from a parish council, to speak to the parish Council about the role of the Area Board.

Dog Bin & Dog Warden
The Clerk reported there was a small chance of bins being provided ex Warminster otherwise it would need to await the creation of the Unitary Authority and a decision on future funding. Suitable locations would be identified; the lane to Stonar being one.

Bradford Road subsidence
John Lambert advised that it was the footpath that was subsiding. Also several drain covers were proud of the road surface. The Clerk would follow up.

Securing the Village Green
The District Conservation Officer has suggested some low level kerbing maybe appropriate and that a grant might be possible. The Clerk was asked to follow up.

Closure of BT phone box
Madame Chairman reported that a response to the District Council objection to closure was awaited.

Car Parking at Village Hall & Gate charges
After debate it was agreed; proposed John Lambert, seconded Bob Hole, that the charges remain for 2009; £60 for parking, £30 for crossing Council land & £5 for Gate access. Clerk to arrange.

Jane Brown Charity
John Lambert reported that he awaits a response from the legal representative. He hopes to report at the next meeting of the Parish Council.

Location of Bobby Van
It was noted, with thanks, that the Independent Church would be happy for PCSO Ledbury to use their car park, or the Church if weather inclement, to meet with residents. The Clerk to make necessary arrangements.

Request for Bus Shelter
After considerable debate it was agreed by 4 votes to 2; proposed Alan Bagnell, seconded Bob Hole that the provision of a bus shelter at the Clock Tower be reviewed after application of the School Travel Plan. It was further agreed by 5 votes to 1 abstention, to have a bus shelter at or near to the bus stop adjacent to 140b Bath Road; proposed Richard Schoppler, seconded Bill Cooke. It was further agreed that the Parish Council Planning Sub-Committee be invited to consider the location and report to the Parish Council before a final decision be taken.

Tree Damage
A report from the District Conservation Officer has been received and will be provided to Councillors.

Correspondence

The making & enforcement of bye laws
The Parish Council noted the consultation but did not feel moved to comment.
WALC Annual Report
The Parish Council noted that WALC’s Annual Report was available to read.
Freedom of Information Act, new model scheme to adopt
The Parish Council formally resolved to accept the New Model Publication Scheme of the Freedom of Information act; proposes Maureen Weston, seconded Alan Bagnell with one abstention.
Atworth Youth Club
The Parish Council agreed to the proposal by the Youth Club that, as part of a D of E Awards project, the bus shelter near to the Youth Club be painted. It was also agreed that Jonathon Higgs replace William Bird as the Parish Council representative on the Board of Trustees. Finally the Parish Clerk was authorised to re-establish the Deed of Trust and to invite Neston Estate to extend the lease for the Youth Club site. Clerk to take forward.
Churchfields, appointment of Community Governor
It was agreed that Mr Mavis King be nominated as the new Community Governor. Clerk to advise the School.
Repairs to Village Bier
IT was agreed; proposed Bill Cooke, seconded Alan Bagnell, that the Clerk seeks quotes for necessary repairs to tyres and leather strapping.
Codes of Conduct
The Parish Council noted the further consultation on ‘bringing the office into disrepute’.

Reports  None

Planning Applications
AT08/01137                193a Purlpit, loft conversion.        Approved
AT08/02676                45 Bath Rd, conservatory.           Approved
AT08/03928                4 Greenland Close, conservatory. Approved
AT08/02920                112 Bradford Rd, tree felling,       Agreed
AT08/00113                9 Chapel Rise, boundary fence,    Agreed

Authorisation of Cheques
Atworth WI, caretaker materials                                         £64.27
Mazars, external audit                                                       £158.62
English Landscapes, grass cutting                                      £195.98
SLCC, annual subscription                                                 £91.00
C. Boyle, ½ year salary                                                  £1793.20
C. Boyle, office allowance                                                £224.15
HM Revenue & Customs, income tax                               £448.29
C.Boyle, office expenses                                                    £82.15
Atworth WI, ½ year caretaker expenditure                       £316.00
RBL Poppy Appeal                                                            £16.50
Approved; proposed Alan Bagnell, seconded John Lambert.

Any other business

Appointment of Robert Floyd as High Sheriff
The appointment of Robert Floyd was noted with pleasure by the Parish Council

Parish Forum
Madame Chairman reported that the next meeting of the Parish Forum was to take place on 26 November and if any Councillor wished to attend to let her know. Madame Chairman asked Councillors to put themselves forward as substitutes when it was not possible for the Council nominee to attend a meeting. To consider at next meeting

Dates of Next Meetings

Wednesdays, 21st January & 18th March at 7:00pm in Village Hall

The Meeting closed at 9:35pm.


Atworth Parish Council
Minutes of Meeting held on Wednesday
17th September 2008

Apologies Effie Gale-Sides, John Lambert & Bob Hole.

Attending Bill Cooke, Jonathon Higgs, Alan Bagnell & Maureen Weston.

Minutes The Minutes of the previous Meeting were approved; proposed Maureen Weston, seconded Jonathon Higgs, carried.

Matters Arising
Community Policing
The Chairman reported that the County Council have been asked to consider introduction of electronic speed signs as part of the review of traffic issues raised in the School Travel Plan.
Parish Plan
As the Chairman, John Polhill, of the Parish Plan Steering Committee was present he gave a short report. The Steering Group were progressing at a pace that was acceptable to Community First, who were monitoring the process. The open meetings and nearly complete and the next stage would be the production of a draft questionnaire. The target for the sample questionnaire was early next year and the total timeframe of 2 years was adequate.
School Travel Plan
The Parish Clerk reported that he awaited the response from WCC. There were problems on the footpath past Snapdragons Nursery and adjacent properties with overhanging foliage. It was hoped that those responsible would clear quickly.
Accounts 2008/09
The Council noted the draft Balance sheet as at 30th September 2008.
Copse of Pines, Mount Pleasant
There has been a change of Housing Association at Mount Pleasant. They were promising to clear up the site. Mr Chivers (District Councillor) has been quoted that the Copse would be cleared every 3 months. The W.I would do another litter pick shortly though there was evidence of dumping. The Chairman reported that Effie Gale-Sides has contacted Wiltshire Wildlife seeking their assistance.
Lane to Stonar
Madame The Clerk reported that the County Council had offered to lay some planning but, to date, this has not been done. The Clerk would chase.
Unitary Authority for Wiltshire
A further round of consultative meetings will take place in October. He has advised the WCC Project Manager that the Parish Council were still considering what they might wish to take on.
Dog Bin & Dog Warden
The Clerk reported he was awaiting a reply from Terry Chivers who had been asked to intervene.
Bradford Road subsidence
The Highways Authority has been asked to examine/ report.
Closure of Atworth Recycling Site
The Clerk reported that whilst it remained a live issue WWDC could not identify a safe useable site other than the previous one. It was agreed that the item be removed from the agenda.
Securing the Village Green
The Clerk reported that he had hastened the District Conservation Officer for his report.
Speeding on West Hill/Purlpit
The Council noted that nothing further could be done and agreed to remove from the Agenda.
Closure of BT phone box
The Chairman reported that the District Council has supported the Council’s objection to its removal and has included in the list of objections. A proposal from BT that Parish Councils could, at cost, take responsibility for telephone boxes was rejected by the Council.
Car Parking at Village Hall
The Clerk reported that the Village Hall Trustees had marked out the no parking area. The History Group has written confirming that they will co-operate with the new arrangement. It was note that the number of vehicles parking on the main road appeared to be increasing.
Jane Brown Charity
Discussion held over pending John Lambert’s attendance.
Location of Bobby Van
The local PCSO has responded positively asking where she might park so that residents could meet her. A member of the public has suggested the car park at the Independent Chapel. The Clerk would follow up. As a fall back the area by the youth club may be suitable.
Request for Bus Shelter
The Chairman reported that Effie Gale-Sides was still to attend the next meeting of the Transport Consultative Committee. A debate lead to the conclusion that the Clerk factor in, for consideration, in the Precept for 2009/10 the cost of a bus shelter at the Clock Tower. Further thought would be given to the need for an additional shelter(s) and location at the Melksham end of the Village. The Clerk reported that First Bus have replied to his complaint and will remind drivers to slow down as they approach village bus shelters .
Co-option of new Parish Councillor
As there was a second candidate, Mrs S Mathews, Councillors contacted a ballot to select to the vacant post on the Council. Mr Richard Schoppler was successful and was invited to join the Parish Council.
Electoral Review of Wiltshire
The Council noted the outcome. There were no changes impacting on Atworth.
Carbon Challenge tree planting
This was removed from the Agenda.
Tree Damage
The Clerk has asked the District Conservation Officer for advice.

Correspondence
WALC AGM
The Clerk advised the Council of this forthcoming event.
Training Day for New Councillors
The Clerk asked if any Council member was interested to let him know.
Wiltshire Involvement Network
The Clerk reported the establishment of this new body.

Reports  None.

Planning Applications
AT08/00992 Neston Farm Shop extension: realign entrance - Await decision
AT08.01676 Churchfields the Village School: new escape exit - Approved
AT08/01689 Ditto
AT08/00408 72 Bradford Rd int/ext alts - Approved

Authorisation of Cheques
English Landscapes       grass cutting             £195.99
A Bray                         bier refurbishment       £54.00
Hatherall                       internal audit               £82.25
Contract Int’ Supplies   youth club               £4124.25
Atworth WI                  caretaker materials      £64.27
Approved; proposed Jonathon Higgs, Alan Bagnell.

Any other business None.

Dates of Next Meetings
Wednesdays,  19th November 2008 & 21st January 2009 at 7:00pm in the village hall

The Meeting closed at 8:20pm.

Charles Boyle, Parish Clerk 


Atworth Parish Council
Minutes of Meeting held on Wednesday 16th July 2008

Apologies None.

Attending Effie Gale-Sides, Bill Cooke, Jonathon Higgs, Bob Hole, John Lambert & Maureen Weston.

Minutes   The Minutes of the previous Meeting were approved; proposed Bob Hole, seconded Maureen Weston, carried.

Matters Arising
Community Policing
Madame Chairman reported that the police had advised that hand held speed camera would have no legal status when used by members of the public. However the police would be using to monitor traffic. It was agreed that the Highways Authority be approached about electronic speed signs.
Parish Plan
The Parish Council were unable to identify any external stakeholders that were not already known. They were pleased with progress to date as the Steering Group took their message out to the Parish.
School Travel Plan  
The Parish Clerk reported that WCC would include an examination of a 20mph limit on Bradford Road and red hatching outside Churchfields. The Clerk also report that the issue of the Quiet Lane at Great Chalfield could not proceed as WCC were not prepared to allocate further money to the scheme.
Erection of Flag Pole
It was agreed that this item be removed from the agenda pending Mr Bird finding the time to do. Jon Higgs would check out if his works engineering dept could do the job.
Accounts 2008/09
The Council noted the Balance sheet as at 30 June 2008. The Clerk drew their attention to the inclusion on the fixed asset register of the Youth Club. The Clerk reported that Barclays Bank were less helpful than Alliance & Leicester (a correction, at the meeting Clerk said HBOS). He would arrange in slower time to gather the necessary documents from Councillors authorised to sign.
Copse of Pines, Mount Pleasant
The Clerk was authorise to approach Terry Chivers and seek his help in resolving this issue.
Lane to Stonar
Madame Chairman reported that all 5 addresses had replied, all positively. The Clerk has asked the Highways Authority to price the laying of the planings. A meeting of the 5 residents would then be arranged to take it forward.
Unitary Authority for Wiltshire
Madame Chairman furnished the Council with a detailed report on the meeting called for Parish & Town Councils. The Parish Council concluded as some debate that it should adopt a wait and see policy pending a clearer understanding of the pros and cons.
Village Bier
The Vice-Chairman reported that with the bier now established in its shed a description including its history will be provided to aid understanding of its purpose.
Dog Bin & Dog Warden The Clerk reported he was still awaiting information on the Dog Bin. The incidence of dog faeces on the grass at Chapel Rise putting children at risk was raised. The Clerk was asked to use this in support of the need for a bin.
Bradford Road subsidence
The Clerk has asked the Highways Authority to examine and report.
Closure of Atworth Recycling Site
The Clerk reported that whilst it remained a live issue WWDC could not identify a safe useable site other than the previous location.
Securing the Village Green
The Clerk had approached the District Conservation Officer. He has visited the site and will report. The Council Planning Sub-Committee took the view that a retaining wall and kerbing would be necessary. This has been feed into the Conservation Officer.
Best Kept Village 2008
Madame Chairman reported that Atworth came second in the District competition. The good work of the Parish Steward was commended in helping the village look so good.
Speeding on West Hill/Purlpit
The Council noted the negative response by the Highways Authority to the proposed 30mph repeaters. It was currently illegal.
The issue to remain on the table.
Closure of BT phone box
Madame Chairman reported that the District Council had supported our objection to closure. The proposal was out for further consultation.
Car Parking at Village Hall The Clerk reported that all parties have been advised of the Council decision. There had been no response to date.
Jane Brown Charity
John Lambert reported that the proposal to close this charity had been passed for legal advice.
Location of Bobby Van
It was noted that the Bobby Van Administrator had said that it had never been parked at the Farm shop. It was in fact the local PCSO. The Clerk was asked to contact and suggest a place more central to allow all the approach as needed.

Correspondence
Request for Bus Shelter Madame Chairman read a letter expressing concern over the lack of a shelter at the eastern, Melksham side of the road. The reasons for the parish Council not agreeing previous to the proposal were restated. The Chairman said she would raise the issue of buses not slowing down at the fare stage at the next meeting of the Passenger Transport Consultative Committee. An informal approach would be made to the owner of a tree that was partly obscuring the shelter. The Clerk was asked to write to First Bus about not slowing down approaching bus shelters.
Co-option of new Parish Councillor It was agreed, proposed Bill Cooke, seconded Bob Hole, that Mr Richard Schoffler be selected for the vacant position if it was established that an other possible candidate did not wish to be considered. If the individual did then the selection would be by secret ballot at the September meeting of the Parish Council.
Reports The Clerk was asked to circulate the report from the Youth Club.

Planning Applications
AT08/00963     41 Mead Park, erect conservatory                    Approved.
AT08/00992     Neston Farm Shop, extension, realign entrance  Await decision.
AT08/01137     193a Purlpit,            loft convn.                         Approved.
AT08.01676     Churchfields,            new escape exit                Await decision.
AT08/01689     ditto
AT08/00408     72 Bradford Rd,      int/ext alts                          No comment.

Authorisation of Cheques
Community First:      Village Hall         insrnce     £1461.57
Allianz Ins plc:          Parish Council    insrnce        £807.22
Youth Club:             Additional grant                     £300.00
Approved: proposed Maureen Weston; seconded John Lambert.

Any other business
Carbon Challenge tree planting
Maureen Weston reported that the WI had been given an oak tree. The Council was asked to consider were it would be best planted.
Tree damage by electricity supplier
John Lambert drew the Council’s attention to the damage done to the trees in Bradford Rd. It was agreed that the District Conservation Officer be approached for help.
Parking in Bradford Rd
John Lambert reported that a resident had copied to him a letter sent to Churchfields expressing concern at the volume of parking when school events were on. The Clerk was asked to write to the resident explaining what was underway as part of the School Travel Plan, copied to Churchfields & John Lambert.

Dates of Next Meetings
Wednesdays, 17th September & 19th November 2008 at 7:00pm in the village hall.

The meeting closed at 8:56pm.


Atworth Parish Council
Minutes of the Annual General Meeting of  held on Wednesday 21st May 2008

Apologies None

Attending Alan Bagnell, William Bird, Bill Cooke, Robert Floyd, Effie Gale-Sides, Bob Hole, John Lambert & Maureen Weston.

Election of Chairman & Vice-Chairman
Mr Bird announced that he was standing down as Chairman and also tendered his resignation as a Parish Councillor. It was proposed by William Bird & seconded by Bill Cooke that Mrs Effie Gale-sides be appointed Chairman, carried unanimously. It was proposed by William Bird & seconded by Alan Bagnell that Mr Cooke be appointed Vice-Chairman, carried unanimously. Mrs Gale-Sides thanked William Bird on behalf of the Parish Council for all that he had done particularly behind the scenes. His knowledge and experience would be missed. She offered the Parish Councils best wishes for the future.

Sub-Committee Posts
After discussion the posts recorded on the attached note were agreed

Minutes The minutes of the previous meeting were approved; proposed William Bird, seconded Bob Hole, carried.

Matters Arising
Community Policing
A debate on the problems of speeding in the Village concluded that the use of volunteers to record speed might be useful. The Clerk would try to establish the practicalities. Robert Floyd commented how the local PCSO had been very helpful in dealing with illicit parking.
Parish Plan
The Parish Council noted progress to date and thanked the Steering Group for their efforts. The request for information on ‘stakeholders’ would be considered for the next meeting.      
School Travel Plan
The Parish Council directed; proposed John Lambert, seconded William Bird that the Clerk should tackle WCC on obtaining a 20mph limit on Bradford Road and red hatching outside Churchfields. The Clerk was also to ,again, take up the issue of the Quiet Lane at Great Chalfield.
Erection of Flag Pole
William Bird will do, assisted by Bob Hole, in the next few weeks. The repair to the other Pole will also be completed.
Approval of Accounts & Annual Return 2007/08
The Council accepted; proposed William Bird, seconded Maureen Weston the Statement of 2007/08 Expenditure & Income and noted the initial Balance Sheet for financial year 2008/09. The Clerk reported that the Nationwide were no longer prepared to handle the Council deposit account. The Clerk was looking at alternatives. It was suggested that Barclays Bank should be checked out. It was agreed that Effie Gale-Sides replace William Bird as co-signatories for Bank & Building Society Accounts.
Donations
The Council noted that the Pre-School had folded. It was agreed; proposed William Bird, seconded Bob Hole that the £300 should be transferred to the Youth Club.   
Copse of Pines Mount Pleasant
The Clerk was asked to establish when the first 6 monthly visit by the District Council would take place.
Lane to Stonar
The Clerk reported that 4 of the 5 addresses had replied, all positively. The Clerk was asked to write to the last encouraging them to join with the others to allow an improvement to the Lane.   
Unitary Authority for Wiltshire
The Parish Council noted the proposed list of delegations to Town/Parish Councils. All Councillors were to be provided with the letter inviting application. The Clerk was asked to contact nearby Parishes to ask what were their views on the proposal. The Chairman & Parish Clerk would attend the forthcoming meeting at the District Council to discuss implications and possibilities.
Village Bier
The Vice-Chairman reported that that the Village Hall was not yet in a position to take the Bier. The Pre-school had not, as yet, removed their material but would do so shortly.
Dog Bin & Dog Warden
The Clerk reported he was still awaiting information on the Dog Bin survey to be conducted by the District Council. The problem of dog faeces in Bradford Road remained. The Clerk was asked to write to the Village Magazine, hopefully with the support of Churchfields, reminding dog owners of their responsibility for clearing up after their dogs and the threat of fines for failing to do so.
Footways on A365, north side
It was agreed that this item could be removed from the Agenda. A separate issue, subsidence in Bradford Road would be taken up with the Highways Authority.
Closure of Atworth Recycling Site
The Clerk reported that there had not been any progress as finding an alternative site was proving difficult.
Securing the Village Green
The Clerk has received an estimate of £5000 to kerb the site. He was asked to check with the Planning Department on what might be necessary given the Green was in the Parish Conservation area. It was agreed that the Council Planning Sub-Committee should take a view on what needed to be done, perhaps by a site visit. It was also agreed that the question of including in the 2009/10 Precept as expenditure be considered at a future meeting.
Best Kept Village 2008
The Clerk reported that an application to participate had been made. The judging in early summer (June?). The Clerk was asked to mention in the Village Magazine.

Reports
The Clerk read out the report submitted by Simon Gould, Community Governor.
 
Correspondence
Fly Tipping
The Clerk read out a recent letter from WWDC about Fly Tipping Policy and action.
Speeding on West Hill/Purlpit
The Clerk was asked to take up with the Police enforcing the speed limit and to raise with WCC to reconsider repeat signs given the lack of pavement plus road narrow signs.
Proposed Closure of BT phone box
The Clerk was asked to write objecting to the withdrawal of this service.
WWDC Design & Built awards
The Council had no recommendations for this award.
Mobile Library Service review
The Council noted that the proposed review did not affect the service to Atworth. However the Clerk was asked to encourage residents, through the medium of the Village Magazine, to ‘use or lose’.
Car Parking at Village Hall
After some initial discussion it was agreed; proposed Bill Cooke, seconded John Lambert that the public leave the meeting. After further discussion it was proposed by William Bird, seconded Maureen Weston that ‘there should be no parking in front of the Village Hall other than to unload or load, when due regard be taken of access for other vehicle drivers to the southern extension of the Yard’. It was further proposed that ‘all the immediate area in front of the Village Hall up to the 6 feet boundary of 54 Bath Road be marked as No Parking’. This was agreed with 1 abstention.  The Clerk to write to the Village Hall Trustees accordingly. The Clerk was asked to check back through the Council records to establish what earlier agreements for parking in this area might exist.
Jane Brown Charity
After discussion it was agreed that John Lambert explore with the Charity Commission as to whether the ‘rent charge might be redeemed’. To consider at a future meeting.
Location of Bobby Van
The Clerk was asked to write and ask that the Van be place closer to the middle of the Village rather than at Neston Farm shop.
 
Planning Applications
AT08/00520                9 Chapel Rise, erect boundary wall.     Approved
AT08/00766                15 Bath Rd, 2 storey extension.           Approved.
AT08/00963                41 Mead Park, erect conservatory.     Await Decision.
AT08/00992                Neston Farm Shop, extension, realign entrance. Ditto.
AT08/01059                 15 Atworth Court, extension.             Ditto.
AT08/01137                193a Purlpit, loft conversion.               Ditto.
 
Authorisation of Cheques
C J Boyle, ½ Year Salary, Oct’ to March 08          £1793.20
C J Boyle, ½ Year Expenses, Oct’ to March 07       £135.93
C J Boyle, Office Allowance, Oct’ to March 07       £224.15
English Landscapes, ground maintenance.                   £95.14
Atworth W.I Safety Bibs.                                          £70.36
Atworth Village Magazine.                                       £150.00
Atworth Youth Club.                                                £650.00
Approved; proposed William Bird, seconded Maureen Weston.
 
Dates of Next Meetings
Wednesdays, 16th July & 17th September 2008 at 7:00pm in the Village Hall
The Meeting closed at 9:43pm. 


Atworth Parish Council
Minutes of the Meeting of  held on Wednesday 16th January 2008

Apologies Jonathan Higgs

Attending William Bird (Chairman), Bill Cooke (Vice-Chairman), and Alan Bagnall, Effie Gale-Sides, Robert Floyd, Bob Hole, John Lambert & Maureen Weston.

Minutes The Minutes of the previous meeting were approved with one amendment; proposed Maureen Weston, seconded John Lambert.

Matters Arising

Community Policing
Concern was expressed that access for disabled persons was being prevented due to long term parking in the lay-by on the Bath Road next to Fleetwood Rise. If a disabled parking bay was applied the Parish Council would support. It was reported by the Chairman that PCSO Ledbury had been working very hard to improve access to Bradford Road and Coronation Road. She had also been very helpful in arranging removal of rubbish from footpaths.

 Parish Plan
The Parish Council noted that nearly 40 people had attended the public meeting and that a steering group had been formed. Its first meeting was scheduled for 31 January. The Chairman thanked Robert Floyd for chairing the public meeting.

Affordable Housing Project
The Clerk reported that he had met with Carol Southall of Community First. She thought the land at Mount Pleasant had possibilities and would discuss with the housing association. It was noted that the land behind Prospect Fields was no longer under consideration.  

School Travel Plan
The Walking Bus to school was operating, crossing the Bath Road at Godwins Close. The Clerk has written to the Director of Environmental Services at WCC bidding for funds for a pedestrian crossing, copied to Dr Murrison and Terry Chivers.

Erection of Flag Pole
The Chairman reported that he would arrange for the pole to be erected but it would be sometime before it could be done.

Accounts & Annual Return
The Council noted the end of December Balance Sheet, they had no comments. The Precept bid of £12000 had been submitted.   

Copse of Pines, Mount Pleasant
The Clerk reported that there had been a significant improvement with much work having been done by the District Council. Some work remained to be done in the next couple of weeks. The Parish Council recorded its pleasure that the clean up was underway and noted that residents of Mount Pleasant had been involved in the clear up of rubbish. Some remained including some fly tipping; this would be raised with the District Council.

Lane to Stonar
The Clerk has written to the Highways Authority asking for details of funding to maintain this lane in the next financial year.    

Unitary Authority for Wiltshire
The Chairman reported that it had been confirmed that the next election for the Parish Council would be postponed from 2011 to 2013, if the Single council goes ahead.  

Village Bier
The Chairman reported that the History Group had advised that they could not locate the Village Bier in the Village Museum. After discussion it was agreed that the Village Hall Trustees be invited to take responsibility for the Bier.

Dog Bin
The Clerk had received a report from the District Council that they were undertaking a review of all dog bin requirements in the area. The Dog Warden is to make a couple of visits to Atworth.

Footpaths on A365 north side
A response to the request to improve is awaited.

Melksham Health Working Group
As instructed the Clerk has written to the Chief Executive of the PCT to protest at the closure of the Minor Injuries Unit. Dr Murrison was supporting the campaign against closure.

Lighting on Bath Road
The Council noted the response from the County Council that the lighting met current standards. The Clerk was asked to inform the resident whom had raised the issue.

Closure of Atworth Recycling Centre
It was note that the recycling bins had been removed but, thankfully, there had been an absence of fly tipping. It was understood that the facility in Shaw had become overloaded, perhaps as a result of the Atworth closure. The Clerk was in touch with the District Council about finding another site.

Car Parking & Gate Fees
It was agreed following representation by Ms Stevens that in future years the car parking charge would be amended to a way leave charge. After two votes it was agreed by the casting vote of the Chairman that the future charge be set at £30.

Godwins Close, children playing signs
The Clerk has written to the Highways Authority asking for signs to be placed but this has been refused.

Sweeping of Bradford Road
The work has, just, been done. Drains in Bradford Road have been reported for clearance. The drain outside the Church gate also needs clearing.

Securing the Village Green
The Chairman reported that placing bollards or similar was likely to require planning permission. It was agreed that the Planning Committee should consider the options.

 Correspondence

Wiltshire CC Corporate Plan 2007
The Clerk drew attention to the updated plan at www.wiltshire.gov.uk

West Wilts Core Strategy, Seminars
The Clerk drew attention to the paper at www.westwiltshire.gov.uk

WALC training day
Councillors were invited to let the Clerk know if they wished to attend the day.

 Reports

Maureen Weston reported that the WI would be conducting an end to end clearing of the Village next week. They had purchased fluorescent bibs to make their presence more obvious.

Mrs King reported that the Deputy Chief Executive had attended a recent Community First meeting where the role and responsibility for young people had been discussed.

William Bird reported back on the recent meeting with the Community Policing Team. Their focus, currently, was on speeding and preventing fly tipping

Planning Applications
AT05/00178. 0ld Workmans Hall. Appeal against refusal. Appeal upheld
AT07/03593. Wellingtonia, St Michaels Church. Part approved
AT07/03790. 28 Bath Road, extension. Await decision
AT07/03928. 4 Greenland Close, conservatory. The Parish Council did not comment.

 Any other Business

Wiltshire Policing Authority, invite to meeting on Community Safety. Due to clash of dates the Parish Council would be unable to send a representative.
John Lambert raised the issue of a change in planning regulations that did not appear to have been subject to consultation. The Clerk was asked to raise.

Authorisation of Cheques
English Landscapes (grass cutting).                  £95.14
Sahara (Melksham) Ltd, Youth Club            £1748.40
SR Jordan. Flag Pole                                       £45.00
English Landscapes (grass cutting)                   £95.14
Approved; proposed Robert Floyd, seconded Maureen Weston.

Dates of Next Meetings
Wednesdays, 19th March 2008, after the Parish Assembly, and 21st May 2008 (AGM) at 7:00pm in Village Hall

The Meeting closed at 9:08pm.


Atworth Parish Council
Minutes of the Meeting held on Wednesday 21st November 2007

Apologies Robert Floyd & Bob Hole.

Attending William Bird (Chairman), Bill Cooke (Vice-Chairman), Alan Bagnall, Effie Gale-Sides, Jonathan Higgs & Maureen Weston.

Minutes The minutes of the previous meeting were approved without amendment; proposed Alan Bagnall, seconded Effie Gale-Sides.

Matters Arising
Community Policing
PCSO Debbie Huntley attended. She reported that, at present, there was insufficient evidence to proceed against those involved in the outbreak of vandalism last month. She reported that PCSO Ledbury was making herself very visible around the Parish. The Chairman asked what the community could do. PCSO Huntley asked that people keep vigilant and report anything that concerns them. The issues of speeding and inconsiderate cycling were also discussed. Both issues are being addressed by the Police. The Chairman thanked PCSO Huntley for attending and for Police efforts for the local community.
On a separate but related issue, the Clerk was asked to contact the Highways Authority about erecting signs in Godwins Close on the lines of “Beware Children Playing”.

Parish Plan
The Parish Council noted that the Clerk had set up a public meeting for Wednesday 5th December at 7:00pm. It was hoped for a good turnout. Those Councillors nominated as Parish Plan Representatives were invited to attend.

Affordable Housing Project
The Council suggestion that unused land in Mount Pleasant be considered for this project had been reported and a response awaited. The Clerk was asked to check with Community First if that land could be used for Affordable Housing. A response to the access question on the alternative plot of land was still awaited. School Travel Plan The Parish Clerk reported that the Walking Bus was now scheduled to start on Monday 26th November, mornings only for 2 days a week. The Clerk is still trying to get the issue of the pedestrian crossing addressed.

Erection of Flag Pole
The Chairman reported that, thanks to Steve Jordan, the stanchions for the pole were now in place. However it would be into the New Year before the pole could be fitted.

Accounts & Annual Return
The Council noted the end of October Balance Sheet. The Parish Council considered the 2008/9 Precept. Mrs Weston declared an interest over the proposal to increase the caretaker payment by 10%. It was agreed; proposed Bill Cooke, seconded Alan Bagnall, to do so. It was also agreed that a letter of thanks be sent. After discussion it was agreed; proposed Bill Cooke, seconded Effie Gale-Sides that the Precept for 2008/9 be set at £12,000.

Copse of Pines, Mount Pleasant
The Clerk reported that there had been no progress on this subject. It was agreed; proposed Maureen Weston, seconded John Lambert, that Mr Chivers, District Councillor, be asked to intervene to try to move the process on.

Lane to Stonar
The Clerk was not getting a response to his requests for improvement. It was agreed; proposed Bill Cooke, seconded Alan Bagnall, that Mr Chivers, County Councillor, be asked to intervene.

Unitary Authority for Wiltshire
The Chairman reported on the meeting he had attended at County Hall. His impression was that whilst the County Council had the big picture they had not got into the detail of bringing together the work of the District Councils. Election arrangements were also discussed. The current thinking was to either to combine Parish Council elections with the first elections to the new Unitary Authority or to delay and extend the life of the current Parish Council until 2011. The Parish Council noted the report. 

Village Bier
The Chairman reported that Mr Bray had completed the renovation. The Bier would need to be relocated. Mr Bray believed that the Bier, in its disassembled state, could be taken up to the Village Museum. The Clerk was asked to write to the Chairman of the History Group to ask their agreement.

Vacancy for Governor, Churchfields
The Councillors were delighted to learn that Mr Simon Gould would be pleased to be nominated as a community governor. It was agreed; proposed Maureen Weston, seconded John Lambert that Mr Gould is nominated.

Dog Bin
The Clerk had taken up the matter with the District Council. The Clerk was instructed to raise this issue with Mr Chivers as per the Copse of Pines. Mr Lambert asked for the phone number of the Dog Warden. The Clerk would provide.

Parking in Coronation Road
The issue of access remains a problem. PCSO Ledbury is monitoring. Moving the refuse bins to the main road was suggested. Footways on A365, north side The Clerk awaits a response to his report of the deficiencies.

Correspondence
Past 106 Agreements
The Parish Councillors could not recall any outstanding Agreements.

Melksham Health Working Group
An invitation to join was accepted, Maureen Weston will represent the Council. The Clerk was asked to arrange. Mrs Weston raised the issue of the campaign by Melksham Without Parish Council seeking to prevent the closure of Melksham Hospital. It was agreed, proposed Maureen Weston, seconded John Lambert, that Atworth Parish Council support the campaign.

Lighting on Bath Road 
The Council considered a letter from a resident for more street lighting between the roundabout and Purlpit. The Clerk was asked to clarify with the County Council whether the current lighting met the required standard.

Closure of Atworth Recycling Centre
It was agreed; proposed Alan Bagnall, seconded Jonathon Higgs, that the Youth Clubs request for the recycling bins to be removed be supported. As the removal was regrettable, though the circumstance was understood, the Clerk was asked to explore the possibility of the bins being moved onto Business Park land.

Car Parking & Gate Fees
It was agreed; proposed Bill Cooke, seconded John Lambert, that the car parking fee be raised to £60 from 1st January 2008. The Gate Fee to remain at £5.

Reports
Community Policing Team
The Chairman reported that he and Mrs King attended a meeting in the Assembly Rooms with the Team and other local representatives. The Police had reported that over the next 3 months they would focus on anti social behaviour in Whitley; speeding in Atworth & Whitley and inconsiderate cycling.

Planning Applications
AT05/00178 0ld Workman’s Hall. Appeal against refusal. Result of appeal awaited.

Any other Business 
Alan Bagnall raised the issue of the wall on the high pavement moving. The Clerk would meet with him to decide what action could be taken.
John Lambert asked that the electricity supply authorities be asked to be more sympathetic when trimmed to safeguard supply. The Clerk will contact. He also reported that large sections of Bradford Road were upswept. The Clerk would ask if the Parish Steward could do.
It was noted that the ditching on the main road at Mount Pleasant was overgrown. The Clerk would pursue.
The Chairman indicated that he would take up with the landowner opening up the trees planted at the entrance to the village.
The Clerk was asked to identify if the placing of stakes along the Village Green verge could be arranged and at what cost.

Authorisation of Cheques
English Landscapes (grass cutting)         £95.14
C.Boyle (office expenses)                    £125.83
RBL Poppy Appeal (wreath)                 £16.50
A.Nichol (clock tower lighting)            £117.50
Approved; proposed Maureen Weston, seconded Alan Bagnall.

Dates of Next Meetings
Wednesdays, 16th January & 19th March 2008 at 7:00pm in Village Hall

The Meeting closed at 9:01pm.  


Minutes of the Meeting of Atworth Parish Council held on
Wednesday 19th September  2007

Apologies:  John Lambert  

Attending
: William Bird (Chairman), Bill Cooke (Vice-Chairman), Alan Bagnall, Robert Floyd, Effie Gale-Sides, Jonathan Higgs, Bob Hole & Maureen Weston.

Minutes: The Minutes of the previous meeting were approved with one amendment; proposed Maureen Weston, seconded Bob Hole.

Matters Arising
Meeting with Community Police
P
CSO Ledbury reported on her activities in the past 10 months. She now has a good knowledge of the Parish and has been able to target several local problems including minor vandalism. She intends to provide reports in the Village Magazine and is visiting schools & nurseries. Bad parking has also been targeted and she is happy for people to get in touch with her about that and any other issues e.g. fly tipping. The Chairman thanked PCSO Ledbury for attending and for her efforts for the local community.

Parish Plan: The Parish Council noted that the Clerk would set up a public meeting in November to seek support for a parish plan, hopefully before the next meeting of the Parish Council. Community First would provide support.

Affordable Housing Project
The Council suggested that unused land in Mount Pleasant be considered for this project whilst awaiting the District Council solicitors’ deliberations.

School Travel Plan
The Parish Clerk reported that the Walking Bus was now scheduled to start in October. The delay was due to the need to train the ‘conductors’. The School would be delighted if some residents were able to act as reserves for the bus. The Clerk was currently working out with the School how to progress the creation of a pedestrian crossing. The Travel Plan is available on the Village Web-Site. As an aid to road safety the Clerk was asked to liaise with the Police to place the speed detector van at the western end of the village.

Erection of Flag Pole
The Chairman reported that it had been difficult to obtain a contractor to place the Pole. A couple of names were suggested. The Clerk would follow up.

Accounts & Annual Return
The Council noted the end of August Balance Sheet and accepted the ½ ye
ar Forecast of Outturn. The External Auditor has concluded the examination of the 2006/7 accounts. The Chairman advised that the creation of a single council for Wiltshire would cause elections, including parish councils, in May 2008 or 2009. This would need to be included in the Parish Councils consideration of the 2008/9 Precept which would be covered at the November meeting of the Council.

Copse of Pines, Mount Pleasant
The Clerk reported that there had been little progress on this subject. Mr Chivers had taken up the matter but there appeared to be still an issue over ownership of the land. Maureen Weston reported that the roads in Mount Pleasant were much improved with little litter though the Business Park was still a mess.

Dog Control Orders
The Clerk reported that the Orders had been published in village magazine & notice boards but without obvious improvement.

Lane to Stonar
Bob Hole reported that the surface was cracking up again. It was suggested that crushed limestone might be used. The Clerk was asked to press the issue of improvement.

Atworth Village Green
A hard kerb remains in abeyance. Other issues e.g. pedestrian crossing had a higher priority at present.

Unitary Authority for Wiltshire
The Parish Council noted that the decision. It was agreed; proposed Maureen Weston, seconded Alan Bagnall that Messrs Bird & Floyd should represent the Parish Council at the forthcoming meeting with the County Council on 18th October in Trowbridge.

Village Bier
The Chairman reported that Mr Bray would undertake the renovation. The Bier will be moved to his house for the work to be done.

Vacancy for Governor, Churchfields
The Councillors would, again, consider possible candidates. It was suggested that the Vicar be asked if she knew of a suitable candidate.

Winding up of Atworth Together Environmental Group
The Clerk reported that the sum of £418.56 had been received. It would be separately identified in the Parish Council Accounts and used for the development of the Parish Plan.

Best Village Competition
The Council expressed its disappointment at not winning the Competition especially given the brilliant presentation created by Mrs King, members of the Youth Club and Mr Spencer. The Parish Council thanked them for all their hard work and hoped they had enjoyed the experience.

Local Authorities (Code of Conduct)
The Parish Council formally adopted the new Standing Orders; proposed Robert Floyd, seconded Alan Bagnall. The Clerk would publish. The Council also noted that the Code of Conduct approved at their last meeting would be reported via the Village Magazine & Web-Site.

Village Trees
The Council agreed that no further action should be taken at this time. Dog Bin. In the light of problems associated with emptying it was concluded that the Clerk should take up the matter with the District Council again. Parking in Coronation Road. The Clerk has written to the Village Magazine highlighting the problem. Mr Chivers has also taken up the issue.

Footways on A365, north side
The Clerk has reported the deficiencies here and elsewhere in the Village. He will monitor. Parish Steward Plans. The Clerk offered the Council the details of the Stewards area of operation. The Council was pleased with the general improvement in the Parish. The Clerk was asked to write and thank the Highways Authority.

Correspondence
Swindon & Marlborough NHS Trust
Maureen Weston would respond to the invitation to comment on the bid for Foundation Status.

Review of additional pitches for Gypsies & Travellers
The Council had no comment. Licensing Act 2003, policy review. The Council had no comment.

Wiltshire Local Transport Plan 2007, progress report
The Clerk would arrange for this report to be handed to Effie Gale-Sides.

Community First AGM, election of Trustees
It was agreed; proposed Robert Floyd, seconded Bill Cooke that Mr McDonic receives the Council vote.
 

Reports
Community Emergency Representatives
Maureen Weston reported that she had successfully completed the training. She was particularly concerned that there was insufficient awareness of what the public should do to prepare for an emergency.

Planning Applications
AT05/00178     Old Workmans Hall. Appeal against refusal. Result of appeal awaited
AT07/00508     Great Chalfield Manor, new internal shutters.                     Approved
AT07/01577     Neston Park shop, roadside hoarding.                               Approved   
AT07/01633    Churchfields School, new staff & admin’ area.                    Approved
AT07/02063    Poplar Farm, remove leylandii.
                                          Approved.
07/00034/IND St Michaels Church tree preservation.
                                Approved
AT07/02167    232 Little Chalfield, replace garage etc.
                             Approved
AT07/02251    226 Little Chalfield, garage conversion.
                             Approved.
AT07/02252    4 Mead Park, replace garage.
                                           Approved
AT07/02309    196 Bath Rd, conservatory etc.
                                        Approved
AT07/02373    85 Bradford Rd, 2 storey ext’.
                                          Approved
AT07/02491    Stonar School, new 6th form & art centre.
                        Approved
AT07/02492    DITTO
 

Authorisation of Cheques
Society of Local Council Clerks        £85.00
English Landscapes (grass cutting).    £95.14
Roger Hatherall (int’ audit)               £76.38
P Wakeley ( Y.C repairs)              £500.00
Richard Cripps (tree inspection)       £65.00
English Landscapes (grass cutting)    £95.14
WWDC (election expenses)           £114.26
Mrs M King (best village expenses) £28.98
Approved; proposed Bob Hole, seconded Maureen Weston

Any other Business         None
 

Dates of Next Meetings
Wednesdays, 21st November 2007, (Robert Floyd apologies) and 16th January 2008 at 7:00pm in Village Hall.

The Meeting closed at 8:55pm.
   


Minutes of the Annual General Meeting of Atworth Parish Council
held on Wednesday 16th May 2007

Apologies     Mr T Chivers, District Councillor.

Signing of Declarations of Acceptance
Mrs E Gale-Sides & Messrs Bird and Lambert signed. The Parish Councillors agreed unanimously that Mrs M Weston & Messrs Bagnell, Cooke, Floyd and Hole be co-opted to the Council. The additional members also signed.

Election of Chairman & Vice-Chairman
It was proposed by John Lambert & seconded by Effie Gale-Sides that Mr Bird be appointed Chairman, carried unanimously.
It was proposed by William Bird & seconded by Effie Gale-Sides that Mr Cooke be appointed Vice-Chairman, carried unanimously.

Sub-Committee Posts
After discussion the posts recorded on the attached note [please see the sub-committees link above. Webmaster.] were agreed.
The Police Representative, School Representative, Village Hall Wiltshire College, 2nd Community Emergency Representative & Atworth Together posts remain vacant. It was agreed that Mr S McFarlane be approached to fill the Emergency Representative post and Mrs S Mathews be invited to become a Community Governor at Churchfields School.
N.B Mrs Weston decided not to accept the Governor post.
 
Presentation to Mr C Rees
As Mr Rees had not been able to attend the Cheese & Wine Party to receive his Certificate; a presentation was made.  
 
Attending
Alan Bagnell, William Bird, Bill Cooke, Robert Floyd, Effie Gale-Sides, Bob Hole, John Lambert & Maureen Weston.
 
Minutes
The Minutes of the previous Meeting were approved; proposed John Lambert, seconded Bill Cooke, carried.
 
Matters Arising
Affordable Housing Project: The Parish Council noted that Mrs Southall has been unavailable for sometime now. The Clerk would keep contact with Community First.    
School Travel Plan: The Parish Council were pleased to note that the Travel Plan has now been approved. The Clerk has been in touch with the school to agree the next steps.
Transfer of Land to Parish Council: The Chairman reported that Mr S Carnie has been asked if he was still able to erect the remaining flag pole.  
Parish Steward.  The April visit is complete. There will not be a visit in May as efforts are diverted to verge cutting. 
Accounts, Annual Return & 2007/8 Precept:  The Council accepted the end of year Balance Sheet, Statement of 2006/7 Expenditure & Income and Forecast of Outurn for 2007/8: It was agreed that Maureen Weston replace David Webb as co-signatories for Bank & Building Society Accounts.
Donations:  The Council considered its policy on donations and agreed the following resolution ‘donations are to be limited to organisations and/or activities within the Parish’, proposed John Lambert, seconded Maureen Weston.   
Copse of Pines, Mount Pleasant: The Clerk reported that he had written to the District Councillor and had received a quick, positive response. WWDC have advised that a programme of improvement had been established. The proposal would be subject to District Council approval. It might be some time before that was given. Effie Gale-Sides reported that a residents & tenants association for Mount Pleasant was a realistic proposition and there was a possibility that a sub-group would be established to improve the area. Meantime the Clerk would pursue the possibility of volunteer or community support.
Dog Control Orders: The Clerk reported that the Orders have to go before the District Council, probably in June. If approved, which is expected, the likely start date will be 1 August. The gap is to provide time for the necessary notice to be published.
Lane to Stonar
: The Clerk has thanked the Highways Authority for the work done to date. He has also asked for an update on future plans and timescale.
Meeting with Community Police: The Chairman invited comment as to whether a second invite should be extended. It was agreed that the PCSO be invited to the September meeting of the Council.
Atworth Village Green: A hard kerb has been requested but depends on the School Travel Plan. Bob Hole expressed concern over the state of the largest tree on the green. The Clerk was asked to speak to the electricity board to ask for assistance in preventing contact with overhead cables.
Unitary Authority for Wiltshire, proposed. The Parish Council conducted a vigorous debate with opinions both for and against expressed. The Council noted the closing date, 22 June, for comment in advance of a government decision in July. Councillors were invited to provide comment to the Clerk by 18 June to allow, if necessary, an emergency meeting of the Council to discuss impute. 
Speeding on West Hill/Purlpit: The Clerk took the actions directed at the last meeting. The Highways Authority was not prepared to place 30mph reminder signs.
Invitation to tour Police Incident Response Unit: The Parish Council welcomed the invitation. The Clerk was to ask that 10 persons attend to include Councillors and Neighbourhood Watch. The dates of 20th/21st or 27th/28th June in the evening was suggested.
Village Bier: The Chairman reported that the WI was not able to undertake the refurbishment. It was agreed that Mr Bray be asked to do, putting back to original livery.
75a Bradford Road: The Clerk would hasten a response.
 
Correspondence
Vacancy for Governor, Churchfields, the Village School: Discussed above.
Custody Visiting: The Clerk read out the invitation from Wiltshire Police Authority for volunteers.
 
Planning Applications
AT05/00178. 0ld Workmans Hall. Appeal against refusal. Result of appeal awaited
AT06/03628. Churchfields School, new staff & admin’ area.  Withdrawn.
AT07/00516. Great Chalfield Manor, new shutters. Await decision
AT07/00516. 3 Pye Corner, demolition of and replace extension. Approved.
AT07/00636. 11 Mead Park, demolish garage erect extension. Approved.
AT07/00854. 28 Bath Rd, carport, storeroom ext’. Approved.
AT07/00992. Stonar School, ext’ to & 6th form centre.  Await decision.
AT07/00993.                          ditto.
AT07/01099. 25 Nursery Close, ext’ to garage & conservatory. Await decision.

Authorisation of Cheques
BWBSL-Water Rates                                                        £93.88
WWDC-Hall Rates                                                            £88.80
CJ Boyle, ½ Year Salary, October to March 07             £1657.28
CJ Boyle, ½ Year Expenses, October to March 07          £164.32
CJ Boyle, Office Allowance, October to March 07          £212.47
Inland Revenue                                                                £476.43
S Jordan (St Patrick’s Flag)                                                £7.94
WALC (Annual Subscription)                                         £332.81
English Landscapes (Grass cut)                                       £190.29
Atworth W.I (Cheese & Wine)                                         £50.00
Sahara Ltd  (Youth Club repairs)                                  £7623.40
Mrs D Martin (Acting Clerk)                                          £225.00
Approved; proposed Robert Floyd, seconded Bob Hole.
 
Any other Business
Tree Problems: Messrs Lambert & Bagnell expressed concern over the tree at the junction of Coronation Rd & Chapel Rise. The Clerk was asked to seek resolution.
Dog Bin: The District Council have still not placed the bin correctly. The Clerk was asked to expedite.
 
Dates of Next Meetings
Wednesdays, 18th July 2007 & 19th September 2007 at 7:00pm in Village Hall
The Meeting closed at 9:00pm.


 

Minutes of the Parish Council Meeting Wednesday 21st March 2007

Apologies: Robert Floyd, Effie Gale-Sides, Steve Carnie & Bob Hole.

Attending: William Bird (Chairman), Bill Cooke, Sonia Clark, John Lambert & David Webb.

Minutes: The Minutes of the previous meeting were approved with one amendment; proposed David Webb, seconded Bill Cooke, carried unanimously.

 

Matters Arising

Parish Plan Grant Scheme
It was agreed that a decision on this item would be better informed by the outcome of the bid for a unitary authority by WCC. It was agreed to postpone consideration to the July meeting of the Council.

Affordable Housing Project
The Parish Council noted that Mrs Southall has asked Neston Estate in the hope that a suitable piece of land might be available.
 

Village Web & Magazine
Mr Ken Spencer has now established a link into the Wiltshire Community Web Site.

School Travel Plan 
The Parish Council noted that WCC had acknowledged the bid for a variable speed limit in Bradford Rd and kerbing the Village Green. The Travel Plan was in its final revision. It was noted that the article in a recent edition of the Melksham News was, in some respects, inaccurate.

Transfer of Land to Parish Council 
The Chairman reminded the Council that the erection of the second flag pole must await Mr Carnie’s availability, probably May. It was concluded, after debate, not to place a bench on the site.

 

Parish Steward
The Council welcomed the steady improvement of the new scheme. A meeting with the Highways Authority is due next month.

Accounts, Annual Return & 2007/8 Precept

The Precept bid of £13,200 has not been acknowledged by the District Council. However it is reflected in Council Tax Statements. The Balance Sheet for 28th February was noted. The Parish Council were pleased that the previous clerk, Mrs Debbie Martin, had agreed to deputise for the Clerk between 29th March & 30th April. An honorarium of £225 would be provided approved unanimously; proposed Bill Cooke seconded John Lambert. The Clerk was asked to put a note into the Village Magazine to explain why the Precept had risen for 2007/8.

Donations
The Council reviewed its policy on donations and concluded that it remain unchanged. Donations previously approved in the Precept for 2007/8, would stand.

 

Copse of Pines, Mount Pleasant
The Chairman reported that it had been finally established that the District Council are responsible for the copse. The Clerk will seek voluntary/community aid in a bid to reduce the cost of clearing and making good, in an effort to encourage the District Council to apply some urgency to the task. The Clerk was asked to write to the District Councillor to obtain his support in getting WWDC to clear the rubbish eg milk bottles, dumped here & elsewhere, in the Parish by fly tippers.

Cheese & Wine Party, Saturday 3rd March
The Chairman thanked the WI for their work in providing the refreshments. He had enjoyed the evening. A number of ‘thankyou’s
  had been received.

Local Authority Byelaws, Secondary Authority

The Clerk confirmed that a letter had appeared in the Village Magazine explaining Dog Control Orders to residents and what the Parish Council are doing. We await the District Council putting the arrangements in place to enforce.

State of lane to Stonar
The Clerk has now received a written reply from the Highways Authority accepting that it is designated as a footpath over which residents have vehicular access. A covering of planings has been put down with some improvement to the lane. The Clerk will keep on the case.

 

Parish Notice Board at Village School  
As the situation had improved it was decided not to take any action for the present. The Clerk would monitor.

Meeting with Community Police
The Chairman welcomed the attendance of the PCSO at the Parish Assembly. However the Police had failed to acknowledge our invitation so we were unaware that they would be attending. It was hoped that, with the creation of a satellite office for Melksham West communications would improve.

 

Atworth Village Green
As reported the kerb has been requested but depends on the School Travel Plan.

White Paper ‘Strong & Prosperous Communities
The Parish Council noted the
County Council actions; a decision is awaited.

Atworth Youth Club Annual Report
The Parish Council noted that the Clerk has made an insurance claim arising from recent weather damage.

Correspondence

55 Bath Rd, car parking
The Clerk read out a letter from the owner complaining about perceived unequal treatment over vehicle parking and use of side gate. It was acknowledged that, due to illness, the parking of builders vehicles had not been pursued but that was the only reason. As to the side gate; it had no right of access it having been illegally opened up by a previous owner. A debate on the allocation of car parking spaces was concluded by a unanimous decision; proposed Bill Cooke, seconded John Lambert that the number of spaces be reduced to one per household, one councillor withdrawing due to declaration of interest. The Clerk will write to the house owners accordingly.

Speeding on West Hill/Purlpit
In response to a letter from a resident of West Hill the Parish Council asked the Clerk to copy it to the Clerk for Melksham Without, write to the District Councillor asking for his assistance and to approach the Highways Authority seeking their assistance.

Invitation to tour Police Incident Response Unit
The Parish Council welcomed the invitation. The Clerk was to ask that 10 persons attend to include Councillors and Neighbourhood Watch.

Winding up of Atworth Together Environmental Group
It was agreed; proposed William Bird, seconded John Lambert that the Group should cease. The monies held by the Group Treasurer would be transferred to the Parish Council; that money would be accounted for separately. It would require a resolution placed before the Parish Council for the money to be used for any other activity. The Clerk was asked to liaise with the Group Treasurer to affect transfer.

Planning input by Parish Council
The Council agreed, in response to consultation by the District Council, it would continue to explain its reasons when it supported, questioned or objected to a planning application. The Clerk will reply accordingly.

Reports  None

Planning Applications

AT05/00178    0ld Workmans Hall. Appeal against refusal. Result of appeal awaited

AT06/03628    Churchfields School, new staff & admin’ area. It was understood that this application could be refused though the Parish Council had not been informed. A letter to the District Councillor supporting the application had been sent.

AT07/00132    1 Pye Corner. Porch to rear. Approved

AT07/00516     Great Chalfield Manor, new shutters. Await decision

AT07/00516    3 Pye Corner, demolition of and replace extension. Await decision

AT07/00636    11 Mead Park, demolish garage erect extension. Await decision, the Parish Council had objected to this application.

Authorisation of Cheques

RBL Wreath Remembrance Sunday      £16.50

English Landscapes grass cutting       £1077.12

Churchfields, safety bibs                       £40.00

A Bray school notice board                £184.00

Approved; proposed David Webb, seconded John Lambert.

Any other Business

Village Bier

David Webb explained that this required some wood preservative. It was agreed that the Caretaker be asked to undertake as an additional task and cost.

75a Bradford Road

John Lambert queried whether working outside these premises was allowed. The Clerk was asked to write to the Planning Authority and enquire.

Rubbish Bins

The Council noted that the request to replace damaged bins had been meet by the District Council. The Dog Bin remained to be provided.

 

Dates of Next Meetings

Wednesdays, 16th May 2007 and 18th July 2007 at 7:00pm in Village Hall

The Meeting closed at 9:55pm.


Minutes of Annual Parish Assembly Wednesday 21st March 2007

Apologies Councillors Steve Carnie, Robert Floyd, Bob Hole & Effie Gale-Sides
Present Councillors William Bird, William Cooke, John Lambert, Sonia Clark & David Webb and 14 members of the Public.
Minutes
The Minutes of the Parish Assembly held on 15th March 2006 were read and signed by the Parish Council Chairman.

Matters Arising  None

Chairman’s Report
This was read out, and will be on the Village website and Magazine.

Police Report
 PCSO Ledbury described the policing arrangements for the Melksham area and the availability of police in Atworth. She confirmed that Atworth was a safe village to live in but, inevitably, there were outbreaks of petty vandalism. It was hoped to establish a satellite office for Melksham West that would assist public access to the police

School Governors
The Chair read her report.

Atworth WI
The WI Secretary read her report.

Atworth Youth Club
The Club Organiser delivered a report on the year’s activities and facilities available. The need for more support was emphasised. The report was supplemented by a member of the Club.

Village Magazine and Web-Site
The Editor read his report to the Assembly.

Village Hall Trustees
The Chairman of the Trustees reported that it had been a busy year with further improvements to both the Hall and the Recreation Field. The facilities are well used and income covers running costs. He thanked the Parish Council for their financial support and to all who have supported during the past year.

Atworth History Group
David Webb reported a regular attendance including a number of people from outside the village. The Group were indebted to Professor Dowdeswell for its formation, and has, through Gemma Jay, helped people with family history enquiries.

Bank & Building Society Balances 21/03/2007
Reserve Account (formerly Sinking Fund) £6013.77
Bank Balance £5841.71. The net value of the Parish including fixed assets was £34862.97

Presentation of Certificates
The Chairman explained that the Parish Council thought it appropriate that, from time to time, residents who had given much to the benefit of the Parish should be recognised. He was delighted to present certificates to Mrs Mavis King for all that she had for the community particularly the Youth Club and Village Hall and to Mr David Webb for his life long commitment to the Parish Council.

The third recipient, Mr Chris Rees, was unable to attend. The Chairman thanked him for his incredible amount of work as Chairman of Governors for Atworth CP, now Churchfields, School and the successful formation of the federation with Monkton Farleigh & South Wraxall Schools. Mr Rees‘ certificate will be presented separately .

Any Other Business
The question of progress on establishing a zebra crossing in the village was raised. The Chairman described the Council’s efforts and the work of the School Travel Plan Group towards obtaining a crossing. He hoped that there would be better news this time neat year.

There being no more business the meeting closed at 8:00pm.

Charles Boyle, Clerk to APC



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